GURU is intended to be a one-stop interlinked source for official Penn State general policies, procedures, form usage instructions, and other business information and tools commonly used by Penn State personnel in daily operations.

GURU Announcements

University policies moving to new website starting Oct. 2

Starting Monday, October 2nd, Penn State’s public policies will be housed on a new website. The new platform,, will succeed the policy section of Penn State’s General University Reference Utility (GURU) website.

The new, modern and mobile-friendly website will host all University-wide policies as a public resource, maintaining the existing policy numbering system for easy reference and discovery, and will offer enhanced search functionality. Since 1994, GURU has provided access to official policies and guidelines maintained by the University’s designated policy stewards as well as applicable forms, procedures and related business tools for individual Penn State offices and units. Links to policies on the old site will automatically redirect to the new site beginning Oct. 2.

On the new website, policies will be organized among 11 categories: academic, administrative, budget, business services, financial, human resources, intellectual property, payroll, research, safety and travel. Content updates will be made by the University’s policy stewards according to established procedures, while the repository will be hosted by Penn State University Libraries. Prior versions of policies and guidelines will continue to be held by the University Archives, part of the University Libraries’ Eberly Family Special Collections Library.

Procedures and forms that have been housed on GURU pertaining to individual departments, colleges, schools and units will continue to be maintained by the University controller’s office. Navigation to procedures and forms will be included as part of the new policy website.

For more information on the new online policy repository and GURU transition, please contact Karen Estlund, the University Libraries’ associate dean for Technology and Digital Strategies, at

(Posted 09/29/2017)

Paper Form Interactive Order System retired

The Paper Form Interactive Order System located within GURU has been retired effective August 22, 2017. All orders must be placed within IBIS.

Please prepare an Interdepartmental Charges and Credits (IDCC) in IBIS to order pre-numbered receipt books and/or invoices. The Supplying Department ID number is &sys. Systems & Procedures will continue to fill these orders. The unit cost is $3.00 per book and all orders must be for a minimum of 5 books.

Please contact Mindy Barnett at 814-863-8662 or by email at for questions pertaining to paper forms.

(Posted 08/22/2017)

Per Diem Lookup Changes!

Beginning July 1, 2015 Penn State per diem calculations changed to standard US/GSA rules for both CONUS and OCONUS travel. Use these lookup tools to find the rates:

U.S. General Services Administration Per Diem Rates for CONUS per diem rates

Department of Defense for OCONUS per diem rates

(Posted 07/01/2015)

IBIS forms, functions, and transaction instructions

IBIS forms, functions, and transaction PDF downloads are available on the Administrative Information Services (AIS) website

(Posted 2/24/2017)

Technical Difficulties

If you experience any problems accessing an application or finding a particular page, please contact our support staff at or call (814) 865-9568 for assistance. (Posted 10/30/2012)

Users with previous versions of Acrobat Reader should update

to the most recent version to assure compatibility with documents on GURU. Adobe Acrobat Reader DC is now available.

Disabled pop ups may cause problems

when using resources on GURU and ABS. We understand that users get annoyed with the popup windows when visiting various web sites. However, if you encounter a problem when using ABS or GURU resources, be aware that it may be due to your browser not having pop ups enabled.

Keep up to date with changes made in GURU by reading the GURU News Bulletin Board.

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