PENN STATE - ADMINISTRATIVE

Policy AD18 POSSESSION, USE AND DISTRIBUTION OF ALCOHOLIC BEVERAGES

Contents:

  • General
  • Disclaimer
  • Scope
  • Educational and Research Areas
  • Areas Open to the Public
  • Private or Closed Areas
  • Standing Exceptions
  • Enforcement

  • GENERAL:

    The use, possession and distribution of alcoholic beverages are prohibited upon the property of The Pennsylvania State University unless specifically authorized. Where such use, possession and distribution are permitted, strict compliance with the laws of the Commonwealth of Pennsylvania is required. The laws of the Commonwealth of Pennsylvania are published as the "Liquor Code," PL90, April 12, 1951, and the Liquor Control Board Regulations. The possession and use of alcoholic beverages, subject to the laws of the Commonwealth, is permitted by persons twenty-one (21) years of age or older in a facility licensed by the Pennsylvania Liquor Control Board, and in individual housing units (rooms, apartments and houses) owned by The Pennsylvania State University.

    DISCLAIMER:

    The University assumes no responsibility for any liability of any nature arising from the use of alcoholic beverages on the property of the University pursuant to any permission for such use granted by the University under this policy. Any person receiving permission or approval under this policy to use alcoholic beverages on the property of the University shall indemnify and hold harmless the University from any liability damage or claim, including counsel fees, arising from such use.

    SCOPE:

    This policy applies to all locations of The Pennsylvania State University.

    EDUCATIONAL AND RESEARCH AREAS:

    The Pennsylvania State University specifically prohibits the use, possession and dispensing of alcoholic beverages in classrooms, lecture halls, laboratories, libraries, research areas, or within buildings, arenas or areas where athletic events, lectures or concerts are held, during such events or activities. Permission will not be granted to use or possess alcoholic beverages in a facility which is being used for one of the above functions at the time of the request. If the facility at the time of the request would normally be closed, or has access limited to invited guests, permission to possess and use alcoholic beverages may be granted under "Private or Closed Areas" as defined below.

    AREAS OPEN TO THE PUBLIC:

    The Pennsylvania State University prohibits the possession and use of alcoholic beverages in areas open to the public, including areas of buildings open to the public, except: the use of alcoholic beverages, subject to the laws of the Commonwealth, may be permitted at University-sponsored activities in areas designated by, and with the prior approval of, the University Risk Manager at the University Park campus; the Senior Vice President for Health Affairs and Dean of the College of Medicine of the Milton S. Hershey Medical Center; or at other non-University Park locations, the Chancellor or whoever is the appropriate campus/center executive officer responsible for the area requested.

    a. A University department, organization, or group may be granted permission to have alcoholic beverages at a sponsored activity or at a specific location in an area open to the public by submitting a request to the requesting department's budget executive. Upon approval of the event, the budget executive shall forward the request to the appropriate person listed above thirty (30) days prior to the scheduled activity giving the name of the sponsor, the person responsible, and the time, date and location of the activity.

    b. No permission will be granted for an organization using University facilities under University Policy AD02 to use or possess alcoholic beverages.

    c. No permission will be granted for undergraduate student groups or organizations to use or possess alcoholic beverages since, by the nature of the organizations, most of the members in the groups or organizations are under the age of twenty-one (21) years.

    d. The Vice President for Student Affairs is to be consulted before permission is granted to use or possess alcoholic beverages in a facility or area generally used for undergraduate non-academic functions at the University Park campus, such as the Hetzel Union Building, dining halls, Robeson Cultural Center, etc.

    e. Provision of alcoholic beverages must also comply with policy FN10, including Risk Management Guidelines for Alcoholic Beverages.

    PRIVATE OR CLOSED AREAS:

    The possession and use of alcoholic beverages are prohibited in conference rooms, offices, office reception rooms, closed buildings and areas of buildings not open to the public or from which the public has been excluded, except: the use of alcoholic beverages, subject to the laws of the Commonwealth, may be permitted in specific private or closed areas designated by, and with the prior approval of, the appropriate person responsible for the area of the request (see list under Areas Open to the Public, above).

    a. Requests for the possession and use of alcoholic beverages in specific private or closed areas must first be submitted to the requesting department's budget executive. Upon approval, the budget executive shall forward the request to the appropriate person listed above. Prior to granting approval to use alcoholic beverages in private or closed areas, the appropriate person (see list under Areas Open to the Public, above) will determine the nature of the function, the type of alcoholic and alternate beverage, and the conditions under which they are available to ensure that the availability of alcoholic beverages is appropriate for the function and in compliance with the laws of the Commonwealth.

    b. No permission will be granted to non-University groups which are using University facilities under University Policy AD02.

    STANDING EXCEPTIONS:

    The possession and use of alcoholic beverages, subject to the laws of the Commonwealth, are permitted in a facility licensed by the Pennsylvania Liquor Control Board, and in individual housing units (rooms, apartments and homes) owned by The Pennsylvania State University.

    ENFORCEMENT:

    Persons, organizations or groups in possession of alcoholic beverages in violation of this policy, or in violation of the laws of the Commonwealth, will be referred to the appropriate administrative disciplinary mechanism and/or the civil court system.

    The office of the Senior Vice President for Finance and Business is responsible for the administration of this policy.


    Effective Date: December 4, 2009
    Date Approved: December 3, 2009
    Date Published: December 4, 2009

    Most recent changes:

    Revision History (and effective dates):

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