Policy AD49 OFFICE OF GENERAL COUNSEL (Formerly Contacts with the University's Legal Counsel)

Policy Steward: Vice President for Administration


  • Purpose
  • Responsibility
  • Contact with the Office
  • Legal Documents Including Subpoenas
  • Further Information


    To outline the function and duties of the University’s Office of General Counsel.


    The Office of General Counsel represents the University in all legal matters. The Office of General Counsel works in an integral manner with many parts of the University in order to achieve the best legal outcomes for the University. All legal matters are to be referred first to the Office of General Counsel which will determine where the referred matter is to be sent for resolution. The Office of General Counsel also maintains a list of approved counsel to be used at times when the Office is not directly handling the legal matter. Counsel not on these approved lists may not be contacted without written authorization from the Office of General Counsel. The Office shall monitor all contacts with outside legal counsel. The Office will work closely with The Office of Risk Management in order to properly manage all legal matters.

    The Office of General Counsel shall monitor all legal matters and examine and approve all legal invoices except in cases of conflict. In cases of conflict, the Senior Vice President for Finance and Business shall approve all legal invoices.


    The Office of General Counsel shall be contacted as soon as possible after a legal matter is received or identified. All referrals must be in writing giving the name of the parties, a brief description of the matter, and whether the matter is routine or priority. If you consider the matter sensitive, please call the office for instruction. Even if already aware of the matter, your administrative leader, Academic Dean or Chancellor should be copied on any referral to this office.

    The address for the Office is:

    Office of General Counsel
    The Pennsylvania State University
    227 West Beaver Avenue
    Suite 507
    State College, PA 16801

    Office: (814) 867-4088

    In case of any emergency, the Office and any attorney member of the General Counsel staff may be notified by phone.


    All legal documents including subpoenas are to be referred to or routed through The Office of General Counsel. The Office has the prerogative to send them to other parties after receipt. The Office of General Counsel shall establish all procedures for handling and addressing legal documents.


    For questions, additional detail, or to request changes to this policy, please contact the Office of General Counsel.

    Effective Date: July 19, 2010
    Date Approved: July 12, 2010
    Date Published: July 19, 2010 (Editorial change July 23, 2015)

    Most Recent Changes :

    Revision History (and effective dates):

    | top of this policy | GURU policy menu | GURU policy search | GURU home | GURU Tech Support | Accessibility Statement | Penn State website |