General University Reference Utility
To facilitate and coordinate contacts with governmental officials, including staff, to ensure compliance with state and federal laws regarding lobbying disclosure, and to keep the Office of the President of the University better informed of the University's continuing relationship with state and federal government.
In formulating a policy for University personnel contacts with government officials, including their staff, primary concern must be given to the right of citizens to petition their elected representatives on behalf of their personal beliefs and needs. Also, in a University community, it is inevitable that professional employees will want to contact elected officials on behalf of their professional societies. Nothing in this policy is intended to limit the right of individuals to these appropriate contacts. Rather, the intent is to ensure that official University positions/priorities are expressed by designated representatives of the Office of the President.
Further, with the increasing number of official visits to the campuses by state and federal officials, and requests for information, reports, and statistics, it has become necessary to consider ways in which such visits and requests can better be coordinated. Finally, state and federal lobbying disclosure laws impose registration and reporting obligations on the University with respect to lobbying activities undertaken on the University's behalf. This policy is intended to assist the University in meeting these obligations.
Contacts with government officials and staff of a personal nature, whether in writing or in person, must be made in the name of the individual making the contact and shall in no way imply that the contact is being made on behalf of the University. University letterhead and email may not be used in presenting a personal view in such cases.
Professional contacts with government officials and staff, whether by letter, email, telephone, social media, or in person, must be done in the name of the individual making the contact or on behalf of the professional society, and not on behalf of the University. Reference to affiliation with the University may be made as an aid to identification.
Faculty and staff who wish the University to take an official position with government officials, including staff, on any matter must discuss their interests with the appropriate member of Government and Community Relations to develop or ascertain an official University position.
When requests for information, expertise, resources, or visits are received from governmental officials and/or the staff for the purposes of gathering information and/or making assessments of University activities, University offices are encouraged to notify Government and Community Relations for assistance with the request, including coordination with relevant University offices, as appropriate.
For questions, additional detail, or to request changes to this policy, please contact Government and Community Relations.
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