• Purpose
  • Policy
  • Sponsor Requirements
  • Special Events Emergency Medical Services' Plan


    To provide adequate emergency medical services (EMS) for events drawing an anticipated number of participants / attendees / visitors at all University venues (and University-sponsored events drawing people at non-University venues), as follows:

    A. 5,000 people or more,

    B. 1,000 people or more if a significant number will have special medical needs, or

    C. Events that may, by special circumstances such as the type of activity, require the need for on-site emergency medical service coverage.


    In accordance with Commonwealth of Pennsylvania Department of Health, Act 45, Penn State's University Health Services' Office of Emergency Medical Services will provide pre-hospital emergency services at the above events, in cooperation with other available health service providers as determined by the Office of Emergency Medical Services. Both a 'general plan' and an 'annual plan' for these services must be submitted to the Commonwealth for approval each year.


    Each sponsor (or faculty / staff advisor for student groups, or sponsor representative) planning for an event anticipating the number of people specified above in the "Purpose," must incorporate arrangements for pre-hospital emergency medical services. The venue manager or director must contact the University Health Services' Office of Emergency Medical Services, and together (with a sponsor representative) develop a 'risk assessment' for the event. Estimates of attendees and participants, special needs of those in attendance, weather, traffic, etc. must all be taken into account in order to adequately provide for these services. Other appropriate University offices must also be included when planning for such events.

    The Office of Emergency Medical Services will be reimbursed by the venue (or the event sponsor or the artist, as appropriate) for stand-by and any medical services rendered, and by available private insurances for any such coverable services performed.


    The 'General' plan, developed by the Office of Emergency Medical Services (OEMS) for approval by the Department of Health, will include:

    In addition, an 'Annual' plan will be submitted to the state Department of Health for their approval. The OEMS will coordinate with venues and sponsors to obtain and submit the following information:

    NOTE: The Emergency Medical Services' fee structure must be approved by the Corporate Controller as part of the University Health Services Fees and Charges (per Policy AD15), but not necessarily included with the documentation requiring state approval.

    Smaller, low risk events are conducted frequently at certain venues (e.g., Eisenhower Auditorium, Jeffery Field, etc.). As a result of the similarity between these events, they may be included as a group in the annual plan submitted to the Department of Health. The OEMS will work with venue managers to combine the planning for smaller low risk events, and when possible, will address the needs of such events within the daily EMS resources of the University.

    Effective Date: June 1, 1998
    Date Approved: May 27, 1998
    Date Published: June 2, 1998 (Revision History added June 15, 2006)

    Most recent changes:

    Revision History (and effective dates):

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