Policy BT02 GENERAL BUDGET REGULATIONS

Policy Steward:  University Budget Officer

Contents:

  • Purpose
  • Types Of Budget Funds
  • Application Of Regulations
  • Responsibility For Budget Administration
  • Financial Officer Responsibility
  • Salaries, Wages And Departmental Allotment
  • Unexpended Funds
  • Budget Transfers Between Funds
  • Budget Amendments
  • Further Information

  • PURPOSE:

    To present the University regulations governing operating budget practices and administration.

    TYPES OF BUDGET FUNDS:

    The annual operating budget consists of groups of similar budgets which are classified into the different types of funds, including the following:

    APPLICATION OF REGULATIONS:

    The following budget regulations are intended to apply particularly to the group of budgets classified as General Funds, Agricultural Federal Appropriations, University Services, Auxiliary Enterprises and IntraUniversity, but shall be applied to the other groups of budgets to the extent that they do not conflict with contractual arrangements or other requirements under which those budgets are established.

    RESPONSIBILITY FOR BUDGET ADMINISTRATION:

    The responsibility for administering budgets of each type within the approved total for a college or other division, may be delegated by the President or senior University officers to other budget executives or budget administrators who are in close association with the actual day-to-day operations (see Policy FN18).

    FINANCIAL OFFICER RESPONSIBILITY:

    The University Budget Officer and the Corporate Controller, or their authorized representative, and the designated Financial Officer, shall be responsible for the following financial controls:

    SALARIES, WAGES AND DEPARTMENTAL ALLOTMENT:

    Budget allocations are designated specifically for three major expense classifications: salaries, wages, and departmental allotment (see Object Classification Codes).

    UNEXPENDED FUNDS:

    Unexpended funds in the regular operating budgets and Allocation Funds at the end of each fiscal year will be available to be carried forward for the ensuing year as communicated by the Corporate Controller's Office.

    BUDGET TRANSFERS BETWEEN FUNDS:

    It is not permissible to transfer budget funds from University Services, Auxiliary Enterprises, IntraUniversity, or Restricted Funds (miscellaneous funds) budgets to a General Funds operating budget, or vice versa. In addition, it is not permissible to transfer budget funds into or out of the College of Medicine or the Dickinson School of Law.

    BUDGET AMENDMENTS:

    Amendments to an approved budget are considered on either a permanent or a temporary basis. Requests for permanent amendments should apply to conditions of a recurring nature and, upon approval, are included as part of the total existing budget authorized at the beginning of each year. Requests for temporary amendments should apply to conditions of a non-recurring nature and, upon approval, are included in the budget for the remainder of the fiscal year only. The budget will then revert automatically to its former permanent status.

    FURTHER INFORMATION:

    For questions, additional detail, or to request changes to this policy, please contact the University Budget Officer.


    Effective Date: August 6, 2014
    Date Approved: July 17, 2014
    Date Published: August 6, 2014

    Most Recent Changes:

    Revision History (and effective dates):

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