Penn State - Human Resources
Policy HR13 RECOMMENDED PROCEDURE FOR HIRING NEW FACULTY
POLICY'S INITIAL DATE: May , 1962
THIS VERSION EFFECTIVE: June 18,
To outline responsibilities in the process of hiring new regular faculty
RECRUITMENT OF CANDIDATES:
The Dean of each College is responsible for the staffing of teaching and
research positions within the approved budget of that College. Questions
regarding the budgeting of such positions should be referred to Budget Resource
- Within the framework of a college, the recruiting of candidates to
staff these positions primarily is the responsibility of the department head,
division head, or chief executive officer, as appropriate.
- As a part of the recruiting procedure, candidates shall be furnished
with a copy of the memorandum, Conditions of Academic Employment, prepared by
the Office of Human Resources that includes information about:
- a. Conditions of employment; loyalty oath and tax withholding.
- b. Personal benefits; group life insurance, health care coverages
(including hospital/surgical/major medical, dental and vision care), retirement
and social security, tenure and the like.
SELECTION OF CANDIDATES:
While the practices in selection of candidates differ in the several
colleges, a position will be offered to a candidate only upon the prior
approval by the dean as to the candidate and as to the terms of employment.
National advertising is required for tenure-line or tenured faculty
positions. Exceptions to this policy should be approved by the Executive Vice
President and Provost in consultation with the Affirmative Action Officer.
The following general guidelines will apply in searching to fill such
- Advisory search committees, appointed by the unit's academic
administrator after appropriate consultation, will be formed to identify
- Faculty members shall be on all search committees. The majority of
members of a search committee should be faculty members from the academic unit
or those who hold joint appointments with the academic unit in which the
appointment will be made.
- Faculty members from other academic units, administrators, members of
the staff, and students may be included on search committees as
- The general charge to search committees will be to identify qualified
candidates. The unit's academic administrator will provide specific charges, as
appropriate, within the framework of this general charge applicable to all
advisory search committees.
- The search committee will present its recommendations of candidates
to the unit's academic administrator, who will choose candidates for further
consideration from these recommendations. (If the search needs to be continued
or reopened, it will be according to the procedures outlined in these
guidelines.) At the request of either the committee, the unit's faculty, or the
academic administrator, a meeting to discuss recommendations should be
NOTIFICATION OF CANDIDATES:
It is the responsibility of the dean to notify a successful candidate in
writing of the offer of employment.
Three copies of a Memorandum of Personal
Service will accompany the letter of offer.