General University Reference Utility
POLICY'S INITIAL DATE: May 12, 1961
THIS VERSION EFFECTIVE: February 3, 2006
To state University policy concerning the search process for filling vacancies in academic administrative positions.
It is the policy of the University to insure the appropriate involvement of the faculty and professional staff in the search process for filling academic administrative vacancies at the department, college, campus, Interdisciplinary and Defense-Related Research Units, and central administrative levels of the University, and to encourage the application of affirmative action guidelines to all major phases of this process.
The next highest administrative office will be responsible for appointing advisory search committees.
The following general guidelines will apply:
1. Advisory search committees will participate in the various phases of the search.
2.The majority of faculty members on an advisory search committee will be members of the academic unit within which leadership is sought.
In the case of Interdisciplinary and Defense-Related Research Units, the academic unit embraces those colleges and departments in which faculty in Interdisciplinary and Defense-Related Research Units hold joint appointments. Exceptions to this guideline require that the appointing authority obtain written approval from the next higher level of administrative authority.
3. The method of nominating faculty members to advisory search committees will be determined by procedures agreed upon by the faculty and the academic unit's academic administrator who is immediately above the position for which the search committee is formed.
4. The list of faculty nominations for advisory search committees will not exceed twice the number of faculty members to be appointed by the appointing authority.
5. The appointing authority will designate as chair one of the faculty members of the committee who comes from the academic unit within which leadership is sought. Exceptions to this guideline require that the appointing authority obtain written approval from the next higher level of administrative authority.
6. Faculty members from other academic units, administrators and students will be included on advisory search committees as appropriate.
7. The general charge to advisory search committees will be to identify qualified candidates. The appointing authority will provide specific charges as appropriate within the framework of this general charge applicable to all advisory search committees.
8. Advisory search committees will participate in the determination of candidates to be interviewed and in the interviewing of those candidates.
9. Prior to the final selection, advisory search committees will present their evaluations and recommendations of candidates to the appointing authority. At the request of either the committee or the appointing authority, a meeting to discuss recommendations will be held.
10. When academic administrative positions are to be filled by internal processes, the following special guidelines apply:
- Copy of position description.
- Resume of selected employee.
- Resumes of other employees who were considered for promotion.
- Reason for selection of proposed employee.
- Affirmative action efforts made or considered.
The above general guidelines apply in all search processes for academic administrative positions such as, but not limited to,
academic institute director,
campus director of academic affairs,
academic vice president,
executive vice president and provost.
In the case of central administrative academic officers, the committee will be appointed by the President of the University with faculty membership being representative of the total University as nominated by the appropriate Senate mechanism.
In accord with Section 101.03 of the Rules of the Board of Trustees for Governance of the University, in selection of a President, the Board shall consult with representatives of the faculty and the student body.