General University Reference Utility
This policy has been established to ensure the proper selection and use of Personal Protective Equipment (PPE), thereby reducing the potential for occupational injury and illness.
This policy is applicable to all Penn State properties and work performed by Penn State employees regardless of job site location (except Hershey Medical Center and the College of Medicine).
This program has been developed in accordance with the provisions of OSHA standard 29 CFR 1910.132 - 138, "Personal Protective Equipment".
It is the policy of Penn State University that all individuals who use Personal Protective Equipment follow appropriate procedures and be trained in accordance with this policy and the PPE Program specified at http://ehs.psu.edu/ppe/requirements-guidelines
Budget Executives and Budget Administrators
- Ensure that responsibilities assigned within the PPE program are carried out within their administrative work unit.
- Designate individuals responsible for the implementation of the PPE program within their work unit.
- Monitor implementation of the PPE program within their work unit.
- Ensure adequate funding is available to support the PPE program.
Department of Environmental Health and Safety
- Assist work units in implementing the provisions of the PPE program.
- Periodically review and update the PPE program as needed.
- Set minimum standards for PPE when applicable.
- Provide instruction to supervisors on how to conduct hazard assessments and train their employees on PPE.
- Develop materials to support supervisors in training employees.
- Determine the applicability of the PPE program to activities conducted within their work unit.
- Coordinate implementation of the PPE program within their work unit.
- Ensure PPE hazard assessments are performed and documented for work areas and/or job tasks.
- Ensure that all affected employees within their work unit have been trained in accordance with this program.
- Ensure records of PPE hazard assessments and training are maintained by the work unit.
- Assist in the investigation of injuries and incidents within their work unit related to PPE usage or lack thereof.
- Be thoroughly informed of the contents of the PPE program and how it applies to their areas of responsibility and authority.
- Ensure hazards are eliminated by engineering or administrative controls whenever feasible.
- Conduct PPE Hazard Assessments for their area of authority.
- Re-evaluate PPE needs for work areas and/or job tasks should any changes occur.
- Provide employees with appropriate PPE.
- Ensure employees receive PPE training.
- Evaluate, approve, and document any new articles of PPE, or changes in existing PPE, prior to use.
- Ensure employees comply with this program and take prompt corrective action when unsafe conditions or practices are observed.
- Attend all training required by this program.
- Investigate injuries and incidents within their work unit related to PPE usage or lack thereof.
- Comply with this program and use personal protective equipment as required.
- Attend all training required by this program.
- Promptly report any concerns related to PPE to their immediate supervisor.
A "hazard assessment" is the process of identifying the hazards associated with a given task and prescribing personal protective equipment which must be utilized to reduce the risk. A certification of hazard assessment is a written document detailing the hazard assessment for a particular task. The supervisor is responsible for ensuring that hazard assessments are performed and the certification(s) completed.
As specified by OSHA, the work unit must pay 100% of most forms of personal protective equipment (PPE). This includes respirators, hearing protection, non-prescription eye protection, face protection, head protection, fall protection, electrical PPE, hand protection, chemical resistant PPE, and flame resistant PPE.
There are only two exceptions to this rule at the University:
Specific purchasing requirements for protective footwear and prescription safety glasses can befound in Appendix G of the Personal Protective Equipment program, accessed via the following link: http://ehs.psu.edu/ppe/requirements-guidelines.
The employer is not required to pay for everyday clothing such as long sleeve shirts, long pants, street shoes and normal work boots. The employer is also not required to pay for ordinary clothing, skin creams or other items used solely for protection from the weather such as winter coats, jackets, gloves, parkas, rubber boots, hats, raincoats, ordinary sunglasses, and sunscreen.
EHS is responsible for training supervisors who have employees required to wear PPE. EHS will provide training to supervisors on the following topics:
Supervisors, Faculty, Principal Investigators, etc. are responsible for ensuring training is provided to their employees who are required to use PPE. Employees will be trained to know the following:
Each work unit is responsible for maintaining the following records in order to meet the requirements of the PPE program:
EHS will maintain a listing of all individuals trained by EHS.
For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety.
Other Policies should also be referenced, especially the following:
SY01 - Environmental Health and Safety Policy
Most Recent Changes:
Revision History (and effective dates):