Policy SY06 PERSONAL PROTECTIVE EQUIPMENT (PPE) SAFETY POLICY (Formerly Safety Glasses for Employees Working on Machine Tools)

Policy Steward: Director of Environmental Health and Safety


  • Purpose
  • Applicability
  • Reference
  • Definitions
  • Policy
  • Responsibilities
  • Hazard Assessment
  • Purchase of PPE
  • Training
  • Record Keeping
  • Further Information
  • Cross References


    This policy has been established to ensure the proper selection and use of Personal Protective Equipment (PPE), thereby reducing the potential for occupational injury and illness.


    This policy is applicable to all Penn State properties and work performed by Penn State employees regardless of job site location (except Hershey Medical Center and the College of Medicine).


    This program has been developed in accordance with the provisions of OSHA standard 29 CFR 1910.132 - 138, "Personal Protective Equipment".



    It is the policy of Penn State University that all individuals who use Personal Protective Equipment follow appropriate procedures and be trained in accordance with this policy and the PPE Program specified at http://ehs.psu.edu/ppe/requirements-guidelines


    Budget Executives and Budget Administrators

    Department of Environmental Health and Safety

    Safety Officers




    A "hazard assessment" is the process of identifying the hazards associated with a given task and prescribing personal protective equipment which must be utilized to reduce the risk.  A certification of hazard assessment is a written document detailing the hazard assessment for a particular task.  The supervisor is responsible for ensuring that hazard assessments are performed and the certification(s) completed.


    As specified by OSHA, the work unit must pay 100% of most forms of personal protective equipment (PPE). This includes respirators, hearing protection, non-prescription eye protection, face protection, head protection, fall protection, electrical PPE, hand protection, chemical resistant PPE, and flame resistant PPE.

    There are only two exceptions to this rule at the University:

    1. The work unit or campus will provide partial reimbursement for the purchase of non-specialty protective footwear once a year as defined in the PSU PPE program.

    2. The work unit or campus will provide reimbursement for one pair of prescription safety eyewear every other year as defined in the PSU PPE program.

    Specific purchasing requirements for protective footwear and prescription safety glasses can befound in Appendix G of the Personal Protective Equipment program, accessed via the following link: http://ehs.psu.edu/ppe/requirements-guidelines.

    The employer is not required to pay for everyday clothing such as long sleeve shirts, long pants, street shoes and normal work boots.  The employer is also not required to pay for ordinary clothing, skin creams or other items used solely for protection from the weather such as winter coats, jackets, gloves, parkas, rubber boots, hats, raincoats, ordinary sunglasses, and sunscreen.


    EHS is responsible for training supervisors who have employees required to wear PPE. EHS will provide training to supervisors on the following topics:

    Supervisors, Faculty, Principal Investigators, etc. are responsible for ensuring training is provided to their employees who are required to use PPE. Employees will be trained to know the following:


    Each work unit is responsible for maintaining the following records in order to meet the requirements of the PPE program:


    EHS will maintain a listing of all individuals trained by EHS.


    For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety.


    Other Policies should also be referenced, especially the following:

    SY01 - Environmental Health and Safety Policy

    Effective Date: November 18, 2016
    Date Approved: November 2, 2016
    Date Published: November 18, 2016 (Editorial changes- November 18, 2016)

    Most Recent Changes:

    Revision History (and effective dates):

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