Policy Steward:  Vice President for Research, and Corporate Controller


  • Purpose
  • Process
  • Further Information
  • Cross-References


    To establish policies for preparation and submission of proposals for sponsored research, instruction, and outreach projects.


    Federal Awards:  Guidance for the development of Federal grants and cooperative agreements can be found in Subpart C of the Uniform Guidance (2 CFR 200). The Federal Government is required to provide public notice of Federal financial assistance programs (Uniform Guidance 2 CFR 200.202) in a prescribed format (200.203). Budgets must be prepared in accordance with the cost principles defined in Subpart E. (See also RA21.) Cost sharing, when required, should be proposed as per the guidance in 200.306. (See also RA50.) Guidance for development of cost proposals for federal contracts is found in Section 15 of the Federal Acquisition Regulations (FAR).

    Non-Federal Awards: Proposals for non-federal awards should follow the guidelines set by the awarding organization.  Federal costing policies and proposal development guidance should be used as a basis for development of these award proposals if no other guidance exists.

    Authorization to Submit: Principal Investigators do not have the authority to submit proposals on their own. Investigators should contact their college/unit Research Administrator as soon as they learn of a funding opportunity. This is to ensure sufficient time to develop an appropriate cost proposal, complete all sponsor-required forms and certifications, and secure all required approvals. Approval is evidenced by signatures on the proposal and on the University's Internal Approval Form (IAF).  After the Principal Investigator (PI) and any co-investigators have signed the IAF, the proposal must be signed by all designated approvers, which may include the investigators' Department Heads, Associate Deans, Campus Chancellors, and/or Campus Directors of Academic Affairs. The Associate Vice President for Research/Director of Sponsored Programs and his or her authorized delegates serve as the final approver.

    Additional proposal preparation guidance can be found here.


    For questions, additional detail, or to request changes to this policy, please contact the Office of the Vice President for Research, or the Office of the Corporate Controller.


    Other Policies which may have specific application and should be referred to:

    RA21 – Proposal Budget

    RA50 – Cost Sharing

    Effective Date: February 26, 2016
    Date Approved: February 22, 2016
    Published Date: February 26, 2016

    Most recent changes:

    Revision History (and effective dates):

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