Policy SY04 EMPLOYEE ACCIDENTS - REPORTING AND INVESTIGATION

Policy Steward: Director of Environmental Health and Safety

Contents:

  • Purpose
  • Insurance Coverage
  • Reporting the Accident
  • Accident Report Forms
  • University's Group Health Insurance
  • Absence for Injury For Classifications Other Than Academic
  • Investigation of Accident
  • Further Information

  • PURPOSE:

    This policy provides procedures for reporting accidents resulting from work-related injuries, and in the investigation of all such accidents, including corrective measures to prevent recurrences.

    INSURANCE COVERAGE:

    The University covers its employees with Worker's Compensation Insurance as a protection for injuries or illness compensable under the Pennsylvania Worker's Compensation Act.

    REPORTING THE ACCIDENT:

    The following are a few general items to be remembered when an employee is injured:

    1. An accident report should be filed each time anyone is hurt, no matter how minor the injury may seem. Complete an "Employer's Report of Occupational Injury or Disease" form.

    2. The accident should be reported whether the employee is full-time, part-time, casual or a student employee.

    3. If the employee is injured on the University Park Campus, the report should be submitted to the College or Department Safety Officer, who is to send the report to the Office of Human Resources/Workers' Compensation, James M. Elliott Building, within forty-eight hours of the accident.

    4. If the employee is injured elsewhere, the report should be in the Office of Human Resources/Workers' Compensation as soon as possible.

    ACCIDENT REPORT FORMS:

    All injuries are reported on the Pennsylvania Department of Labor and Industry form referred to as “The Employer’s Report of Occupational Injury or Disease” form, a web-based electronic form accessed through the OHR-Workers' Compensation website at https://sedgwickcms.claimcapture.com.

    NOTE: This procedure should not be confused with emergency requests for aid and/or assistance to persons other than employees.

    UNIVERSITY'S GROUP HEALTH INSURANCE:

    If the injury is covered by Worker's Compensation Insurance, benefits are not provided by the University's group health insurance. If the claim for Worker's Compensation is denied, the injured employee should then submit a claim under the University's group health insurance if he/she has incurred covered medical expenses.

    ABSENCE FOR INJURY FOR CLASSIFICATIONS OTHER THAN ACADEMIC:

    For the determination of pay arrangements for time absent from work as a result of an injury or illness compensable under the Worker's Compensation Act, the Occupational Disease Act, or similar legislation, see HR34, Employment Conditions for Staff Employees, or the applicable labor agreement for employees represented by a union.

    INVESTIGATION OF ACCIDENT:

    All accidents resulting in injury, regardless of severity, are to be investigated. Personnel conducting the investigation include the Safety Officer and the supervisor of the injured employee.

    The Safety Officer is responsible to see that:

    1. Every accident occurring within his/her jurisdiction is investigated.

    2. Adequate information is obtained to determine the cause.

    3. Corrective measures are taken to prevent a recurrence.

    The supervisor of the injured employee is responsible for:

    1. The immediate reporting and completion of the Employer's Report of Occupational Injury or Disease form

    2. The installation of safety procedures to prevent similar accidents.

    The Director of Environmental Health and Safety may conduct personal investigations, or be available for consultation by request of the appropriate Safety Officer.

    FURTHER INFORMATION:

    For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety.


    Effective Date: August 21, 2002
    Date Approved: August 19, 2002
    Date Published: August 20, 2002 (Editorial changes- February 27, 2014)

    Most Recent Changes:

    Revision History (and effective dates):

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