REPORT OF DISPOSITION OR PERMANENT TRANSFER OF TANGIBLE ASSETS
Table of Contents:
- General Information
- Exhibit and Instructions
- Form Requirements
- Number of Copies and Ultimate Distribution
- Where To Send Completed Forms
- Contact Information
- Cross References
The Report of Disposition or Permanent Transfer of Tangible Assets (paper version) or the "DISP" (IBIS electronic version) is used to notify the Property Inventory Department of the disposition or the permanent relocation (more than one year) of any University tagged tangible assets purchased or otherwise received by the University.
This form must be used for permanent relocation of all University vehicles, but the Report of Vehicle Acquisition or Disposition must be used for all dispositions of University vehicles.
It is necessary to report the relocation of a University tagged tangible assets if moved to another building or moved within a building and if the relocation is expected to last from at least 30 days up to and including one year.
Surplus and scrap tangible assets may be sold by Lion Surplus. Upon receipt of the
Report of Disposition or Permanent Transfer of Tangible Assets
paper form or the "
" IBIS form, Property Inventory will notify Lion Surplus of items awaiting disposal. Budgets
are credited twice a year for these sales (reference
Policy BS15 - Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment,
Supplies and/or Materials
If the equipment to be disposed of has a US Military or US Government tag on it, this item
must be cleared by the appropriate department (Research Accounting, Rider Building) prior to
the item being sent to Salvage.
Items with hazardous or radioactive stickers may not be appropriate for resale. Please see
Procedures for the Proper Disposition if Equipment and Materials Through Lion Surplus
Relocations of tangible assets expected to last from
30 days up to and including one year
are to be reported on the
Report of Temporary Relocation of Tangible Assets
. Relocations of tangible assets for
less than 30 days
, such as moving furniture and office machines to another area during student registration,
- Relocations of tangible assets to a non-University location for the purpose of conducting University business must be approved through the Request for Authorization to Use University Tangible Assets at a Non-University Location .
To view document exhibits, click on link below:
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.
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The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.
If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.
|Ultimate Distribution:||Retention Periods:|
|Original||White||Property Inventory Department||Refer to Financial Record Retention Schedule|
|1st Copy||White||Lion Surplus||Current fiscal year +1 year|
|2nd Copy||White||Originating Department||Current fiscal year +1 year|
For all dispositions of tangible assets that are traded-in on new purchases:
Paper Version, Form On Demand
: The original and the 1st carbon/photocopy of this form must be forwarded to Purchasing
Services. Purchasing Services will forward the original to the Property Inventory Department.
A statement should be entered in the Note Pad area of the "NPUR/PURC" for the new asset,
stating that the original and 1st carbon/photocopy of the Report of Disposition or Permanent
Transfer of Tangible Assets has been forwarded.
- Electronic Version : A statement in the Note Pad area of the "NPUR/PURC" for the new asset, should indicate the document number of the electronically processed DISP," Report of Disposition or Permanent Transfer of Tangible Assets form.
For all other distributions:
- Retain the 2nd carbon/photocopy and forward the original and 1st carbon/photocopy to the Property Inventory Department.
For questions, additional details, or to request changes to this form, contact Property Inventory.
- Policy AD35 - University Archives and Records Management
- Policy BS15 - Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment, Supplies and/or Materials
- Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility
- Procedures for the Proper Disposition if Equipment and Materials Through Lion Surplus