REQUEST FOR CASH ADVANCE FORM INSTRUCTIONS
Systems and Procedures
A Division of The Corporate Controller's Office
IN

REQUEST FOR CASH ADVANCE

Form Instructions

  1. Employee - Enter the name of the employee requesting the cash advance
  2. Request Date - Select the date of the request
  3. Department - Enter the employee's department name
  4. Location - Enter the employee's work location (i.e., building name and/or office number)
  5. Purpose - Enter the purpose for the cash advance and the inclusive dates of the request
  6. Close Date - Enter the date the advance will be closed
  7. Amount - Enter the amount of the advance. Enter numbers only
  8. Advance Type - Select the advance type from the drop-down list. Options include Financial Officer Operating Fund, Change Fund, Petty Cash Fund, or Other (complete next section)
  9. Cost Object Type - Select the Cost Object Type from the drop-down list. Options include Cost Center, Internal Order, or Work Breakdown Structure Element
  10. Cost Object Number - Enter the Cost Object number
  11. Business Area # - Enter the four digit Business Area number
  12. General Ledger Account # - Enter the general ledger account number to be charged
  13. Grant Number - Enter the grant number (if applicable).
  14. If Other, provide specifics - If other was selected above, provide specifics
  15. Advance Amount - Enter the advance amount
  16. Employee Signature - The employee must provide either a hand-written signature or provide their digital ID
  17. Employee Signature Date - If the employee provides a hand-written signature, enter the date the form was signed. If they provided a digital ID, skip this field
  18. Budget Administrator Name - Enter the name of the budget administrator approving this request
  19. Budget Administrator Signature - The budget administrator must provide a hand-written signature or provide their digital ID
  20. BA Signature Date - If the budget administrator provides a hand-written signature, enter the date the form is approved. If they provided their digital ID, skip this field
  21. Financial Officer Name - Enter the name of the Financial Officer (or delegate) approving this request. If the request is to establish a Financial Officer Operating Fund, the approval must be provided by the Assistant Controller/Director, University Financial Officers
  22. FO Signature - The Financial Officer (or delegate) or Assistant Controller/Director, University Financial Officers must provide either a hand-written signature or provide their digital ID
  23. FO Signature Date - If the Financial Officer (or delegate) or Assistant Controller/Director, University Financial Officers provides a hand-written signature, enter the date the form was approved. If they provided a digital ID, skip this field
  24. Advance Payment Method - Check the appropriate payment method for this request. Options include Cash or Non-PO Invoice
  25. Non-PO Invoice Number - If Non-PO Invoice was checked in the previous step, enter the Non-PO Invoice number. If cash was checked, skip this field
  26. Returned Date - When the advance is returned, enter the date the advance is returned
  27. Returned Payment Method - Select the returned payment method. Options include cash or check
  28. Check Number - If check is the returned payment method, enter the check number from the check provided by the employee
  29. Advance Returned FO Signature - The FO (or delegate) or Assistant Controller/Director, University Financial Officers must provide either a hand-written signature or provide their digital ID indicating the advance has been returned
  30. Advance Returned FO Signature Date - If the FO (or delegate) or Assistant Controller/Director, University Financial Officers provided a hand-written signature, enter the date the form was signed. If they provided a digital ID, skip this field.
  31. Advance Returned Employee Signature - The employee returning the advance must provide a hand-written signature or provide their digital ID
  32. Advance Returned Employee Signature Date - If the employee provided a hand-written signature, enter the date the form was signed. If they provided a digital ID, skip this field
Image of Request for Cash Advance Form