GARAGE REPAIR AND FUEL SERVICE AUTHORIZATION
Systems and Procedures
A Division of The Corporate Controller's Office
IN

GARAGE REPAIR AND FUEL SERVICE AUTHORIZATION

Table of Contents:


Purpose:

The Garage Repair and Fuel Service Authorization form is used to establish, change existing information on, or delete an established Garage Repair and Fuel Service Authorization for vehicle maintenance, service, and fuel purchases at the Office of Physical Plant.

This Authorization is subject to review by the Office of Physical Plant before a NEW vehicle assignment for Garage Maintenance and a Fuel Card Number may be issued to the department. Charges associated with work completed under this Authorization will be direct billed to the budgetary distribution indicated and authorized on the form.

General Information:

Exhibit and Instructions:

To view document exhibits, click on links below:

Garage Repair and Fuel Service Authorization Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

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If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Garage Repair and Fuel Service Authorization form
Ultimate Distribution: Retention Periods:
Original (Support for Direct Billing) Signed original to OPP Service Garage (187 Service Garage) Current fiscal year + 7 yrs
Additional copies Originating Department or Financial Officer, as applicable - - - - -

Where to Send Completed Forms:

Department to be billed - The Form On Demand is completed by the originating department. Once approved by the budget executive/budget administrator/budget assistant, the signed form is forwarded to the Financial Officer. The Financial Officer/financial assistant will approve, encumber if needed, and forward the signed Original (Form On Demand) to Office of Physical Plant (Service Garage, Room 187). The Financial Officer/financial assistant will retain a copy for his/her records; additional copies will be returned to the budget executive/budget administrator/budget assistant or originating office, if/as established between the respective areas.

The Office of Physical Plant will establish or update the Authorization file and initiate the direct billing process per Policy FN16 . To support all direct billed amounts for Garage Repair and Fuel Service Authorizations , the customer will receive a copy of all garage repair orders and fuel purchases with a direct bill statement.

Contact Information:

For questions, additional details, or to request changes to this form, contact the Office of Physical Plant.

Cross References:


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