MATERIAL BILLING AUTHORIZATION EXHIBIT FORM INSTRUCTIONS
Systems and Procedures
A Division of The Corporate Controller's Office
IN

MATERIAL BILLING AUTHORIZATION EXHIBIT
FORM INSTRUCTIONS

Form Instructions

  1. For Office Use Only - To be completed by the Office of Physical Plant (Accounting Office)
  2. Date - Enter the current date.
  3. Authorization Type - Indicate if this is a NEW authorization, CHANGING information on an established authorization, or DELETING an existing authorization.
  4. Requestor Name - Enter the name of the requestor.
  5. Requestor email address - Enter the requestors' email address.
  6. Requestor Address - Enter the requestors' complete address. Two lines are available for the data entry.
  7. Requestor Telephone number (work) - Enter the requestors' work telephone number, including the area code.
  8. Administrative Area - Enter the Administrative Area.
  9. Department Name - Enter the Department Name.
  10. Direct-Billing Charge Information - Enter the budget distribution to be used for the material billing of charges and the estimated amount to be encumbered for the fiscal year. If a department reference number is not supplied, then the standard reference number (#8982) assigned by Accounting Operations to OPP will be used.
  11. Budget Administrator/Executive Signature and date - Obtain the approval of the Budget Administrator or Budget Executive by obtaining their signature on this form. Enter the date upon which the form was signed.
  12. Financial Officer Signature and date - Obtain the approval of the Financial Officer by obtaining their signature on this form. Enter the date upon which the form was signed.
Image of Material Billing Authorization Exhibit Form