Systems and Procedures
A Division of The Corporate Controller's Office

PURCHASE ORDER CHANGE FORM

Table of Contents:


Purpose:

The Purchase Order Change form provides a consistent means for a department to notify the proper areas that a Purchase Order must be revised or follow-up actions must be taken.

General Information:

If an item is canceled, and it is later decided that item is wanted, put through a new Purchase Order with that item on it.

Exhibit and Instructions:

To view document exhibits, click on link below:

Purchase Order Change Form Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc.) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Purchase Order Change Form
Ultimate Distribution: Retention Periods:
Original White Purchasing Services Financial Record Retention Schedule, Refer to Purchasing (Non-Pcard) subsection

Where to Send Completed Form:

After completing Purchase Order Change Form, rename the file to be uploaded as "POCF" and attach the form as a comment on the appropriate PO or Requisition. BE SURE to select the “Email Notification(s) box, and select the correct Purchasing Assistant by clicking “add email receipt”; otherwise the POCF will NOT be processed. If you are not the requestioner, or on the approval path for the PO, please submit the POCF via email to purchasing@psu.edu, referencing the Requisition or PO number, along with the PA Code in the subject line of the email (e.g, E17-012345 G).”

Contact Information:

For questions, additional details, or to request changes to this form, contact Procurement Services.

Cross References:


(03-29-18)