Systems and Procedures
A Division of The Corporate Controller's Office


Table of Contents:


The Report of Disposition or Permanent Transfer of Tangible Assets (paper version) or the "DISP" (IBIS electronic version) is used to notify the Property Inventory Department of the disposition or the permanent relocation (more than one year) of any University tagged tangible assets purchased or otherwise received by the University.

This form must be used for permanent relocation of all University vehicles, but the Report of Vehicle Acquisition or Disposition must be used for all dispositions of University vehicles.

It is necessary to report the relocation of a University tagged tangible assets if moved to another building or moved within a building and if the relocation is expected to last from at least 30 days up to and including one year.

General Information:

Exhibit and Instructions:

To view document exhibits, click on link below:

Report of Disposition or Permanent Transfer or Relocation of Equipment Tangible Assets Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed fur use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc.) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Report of Disposition or Permanent Transfer of Tangible Assets
Ultimate Distribution: Retention Periods:
Original White Property Inventory Department Refer to Financial Record Retention Schedule
1st Copy White Lion Surplus Current fiscal year +1 year
2nd Copy White Originating Department Current fiscal year +1 year

Where to Send Completed Forms:

For all dispositions of tangible assets that are traded-in on new purchases:

For all other distributions:

Contact Information:

For questions, additional details, or to request changes to this form, contact Property Inventory.

Cross References: