REQUEST FOR AUTHORIZATION TO USE UNIVERSITY TANGIBLE ASSETS AT A NON-UNIVERSITY LOCATION
Systems and Procedures
A Division of The Corporate Controller's Office
IN

REQUEST FOR AUTHORIZATION TO USE UNIVERSITY TANGIBLE ASSETS AT A NON-UNIVERSITY LOCATION

Table of Contents:


Purpose:

The Request for Authorization to use University Tangible Assets at a Non-University Location form is used by a University employee to request authorization for the temporary transfer of a University tangible asset * to a non-University location for the purpose of conducting University business.

* As referred to on this form, a tangible asset is any article that is owned, leased or operated by the University that is used in the conduct of University programs and activities on University owned or leased locations. This includes tangible assets under the control and responsibility of the University as assigned by various contractual agreements, governmental and otherwise.

General Information:

Exhibit and Instructions:

To view document exhibits, click on the referenced document link below:

Request for Authorization to Use University Tangible Assets at a Non-University Location Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed fur use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc.) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Request for Authorization to use University Tangible Assets at a Non-University Location
Ultimate Distribution: Retention Periods:
Original White Originating Department 2 years after return of tangible assets to the University or denial of request
1st Copy White Employee (Out) - - - - -
2nd Copy White Employee (In) - - - - -
3rd Copy White Property Inventory (Out) Refer to Financial Record Retention Schedule
4th Copy White Property Inventory (In) Refer to Financial Record Retention Schedule

Note: Copies 3 and 4 are only required when the transfer period is in excess of thirty (30) days and the tangible asset has a University Inventory tag attached to it.

Where to Send Completed Forms:

See above table for distribution.

Contact Information:

For questions, additional detail, or to request changes to this form, contact Property Inventory.

Cross References:


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1 -GSA Government-wide Section 508 Accessibility Program