Systems and Procedures
A Division of The Corporate Controller's Office
IN

REQUEST FOR AUTHORIZATION TO USE UNIVERSITY TANGIBLE ASSETS AT NON-UNIVERSITY LOCATION
FORM INSTRUCTIONS

Form Instructions

  1. Enter the name of the employee requesting the temporary transfer of an asset
  2. Enter the requesting employees' PSU - ID number
  3. Enter the requesting employees' office telephone number
  4. Enter the department name
  5. Enter the department address
  6. Enter the Administrative Area
  7. Enter the PSU Inventory Tag Number (the tangible asset must be tagged with a PSU inventory tag before it is moved to the non-University location)
  8. Enter the serial number of the asset
  9. Prove an accurate description of the item
  10. Describe how items will be used by checking one of the check boxes (Research, Instruction, Administrative, Service, or Other)
  11. Enter the department from which th asset is being transferred
  12. Enter the building and room number from which the asset is being transferred
  13. Enter the campus from which the asset is being transferred
  14. Enter the location to which the asset is being transferred
  15. Enter the street address of the location to which the asset is being transferred
  16. Enter the City, State, and Zip Code to which the asset is being transferred
  17. Enter the beginning date the asset will be transferred
  18. Enter the ending date of the asset transfer
  19. The requesting employee must read, sign, and date this section
  20. The Budget Administrator must sign and date this section
  21. The Budget Executive must sign and date this section
  22. When an asset is returned, the department representative receiving the asset must sign and date this section
  23. The originating department completes this section
  24. Property Inventory completes this section
  25. For transfers less than 30 days - 2 photocopies of the document are produced. The originating department keeps the original. The first copy remains with the requesting employee while the transferred asset is "out." The second copy is for when the asset is returned. For transfer more than 30 days but less than one year - 4 photocopies of the document are produced. Copy three is forwarded to Property Inventory when the asset is transferred "out." Copy four is forwarded to Property Inventory to indicate that the asset have been returned.
Image of Request for Authorization to Use University Tangible Assets at a Non-University Location Form