Systems and Procedures
A Division of The Corporate Controller's Office


Form Instructions

  1. Date of selection.
  2. Check the type of scholarship being awarded. A separate award form must be completed for each type of scholarship.
  3. Enter the code specifying a specific year and semester for entries in the Pennsylvania State University Data Files.
  4. Title of University/Internal scholarship, as applicable. (Use separate form for each scholarship.)
  5. Record the designated budget and source code identifying the type of student aid. (Contact the Office of Student Loans and Scholarships if you have any questions.)
  6. For internal scholarships, the area Financial Officer will process a Request for Journal Voucher to clear monies from the designated budget/source code and charge the specific department budget of the area awarding the scholarship. Enter the budget to be charged.
  7. Enter PSU-ID number used as the identifier for the selected person.
  8. Enter the name of the recipient including first, middle, and LAST. (Last name should be all capital letters.)
  9. Specify undergraduate or graduate, as applicable.
  10. Enter the amount of aid for an entire year for the specified aid source and each recipient. (Note: If entry is a revision of an original award, the dollar amounts recorded on this form must be the total of the new award, not the net change. (See example in General Information section.)
  11. Distribute amount noted in (10), as appropriate, to each semester/session, including proper codes. (Contact the Office of Student Loans and Scholarships if questions about what codes are appropriate for the scholarship being awarded.)
  12. Enter the exception code, if applicable:
  13. B = non-degree and part time    E = no registration require   H = half-time registration
    L = Less than half-time         N = non-degree                P = part-time
    T = three quarter-time
  14. Calculate and record the totals for the "Total Award" column and each "Semester Amount" column. (The sum of the total "Semester Amounts" must equal the "Total Award.")
  15. Signature of the individual authorized to certify the scholarship selection and to identify the College, non University Park location or Special Program making the award.
Image of Scholarship Award Form