Systems and Procedures
A Division of The Corporate Controller's Office
IN

TERMS OF OFFER OF A GRADUATE ASSISTANTSHIP
FORM INSTRUCTIONS

Form Instructions

  1. Offer – Enter the name of the graduate student to whom the offer is being made
  2. Date of Offer– Enter the date that the offer is being made
  3. Total Stipend – Enter the total dollar amount of the stipend. Grade levels can be found in the Table of Stipends for Graduate Assistants on GURU
  4. Rate – Enter the Graduate Assistant Rate Tuition dollar amount, which can be found on the Tuition and Fees Schedule pages on the Bursar’s webpage
  5. Starting Date – Enter the starting date of the assistantship, using the format of mm/dd/yyyy
  6. Ending Date – Enter the ending date of the assistantship using the format of mm/dd/yyyy
  7. Department Name – Enter the name of the unit with fiscal responsibility for the graduate assistantship
  8. Hours – Enter the number of estimated weekly hours required of the graduate assistantship
  9. Level – Check the appropriate level of the graduate assistantship. !/4 time performs tasks that, on average, occupy approximately 10 hours per week. ½ time performs tasks that, on average, occupy approximately 20 hours per week. ¾ time performs tasks that, on average, occupy approximately 30 hours per week
  10. Major Field – Enter the major field (graduate program) the student will be or has been admitted to. Graduate Assistantship appointments are for graduate students registered for the appropriate number of credits applicable to a graduate degree offered under the Graduate School and commensurate with their level of assistantship and semester of appointment (see table in section 2 of form)
  11. Report Date – Enter the date the Graduate Assistant is to report using the format of mm/dd/yyyy
  12. Report to – Enter the name of the individual to whom the graduate assistant is to report
  13. Admission – Select the appropriate status of admission; Admitted or Admission Recommended to Graduate School
  14. Appointment – Select the type of appointment: Teaching Assistantship, Research Assistantship, or Administration Support Assistantship
  15. Term of Offer – If this Terms of Offer contract is for a fall/spring appointment, “Will all of the duties assigned to this student be required of every degree candidate in the applicable program as a condition of receiving a degree?” by making selections for both the Fall and Spring semesters. If this Terms of Offer contract is for only one semester, select “yes” or “no” for the appropriate semester
  16. Accept – Enter the date that the appointment must be accepted by the graduate student using the format of mm/dd/yyyy
  17. Title – Enter the name and title of the official making the offer
  18. 18. The graduate student must sign and date the form if they are accepting or declining the offer. If accepting, they must provide their address until start of assistantship
  19. 19. If the graduate student declines the offer, they must provide an explanation and sign this section of the form
Image of Terms of Offer of a Graduate Assistantship
Image of Terms of Offer of a Graduate Assistantship