Policy SY17 LASERS

Policy Steward: Director of Environmental Health and Safety

Contents:

  • Purpose
  • Reference
  • Definitions
  • Applicability
  • Policy
  • Responsibilities
  • Operations
  • Acquisition, Relocation, Transfer and Disposal of Equipment
  • Training
  • Facility Design Requirements
  • Medical Surveillance
  • Further Information
  • Cross References

  • PURPOSE:

    To establish a policy to ensure the safe installation, operation, transfer, and disposal of lasers at all locations of the Pennsylvania State University, except the Hershey Medical Center.

    REFERENCE:

    1. American National Standards Institute, Inc., American National Standard for the Safe Use of Lasers, Z136.1, Laser Institute of America.

    2. American National Standards Institute, Inc., American National Standard for the Safe Use of Lasers in EDUCATIONAL Institutions Z136.5, Laser Institute of America.

    3. American National Standards Institute, Inc., American National Standard for the Safe Use of Lasers Outdoors Z136.6, Laser Institute of America.

    4. Code of Federal Regulations Title 21 Food and Drugs Chapter I Food and Drug Administration Department of Health and Human Services Part 1040 Performance Standards for Light Emitting Products

    DEFINITIONS:

    APPLICABILITY:

    This policy applies to Class 3b lasers, Class 4 lasers, and Class 1 laser systems with embedded Class 3b or Class 4 lasers.

    POLICY:

    Supervisors and users of lasers are only permitted to install, operate, transfer or dispose of these devices if they comply with the requirements of this policy.

    RESPONSIBILITIES:

    Environmental Health and Safety:

    Environmental Health and Safety (EHS) is responsible for the oversight, implementation, coordination, and enforcement of the laser safety program for Penn State University. EHS will maintain an inventory of University owned or operated laser systems, will provide assistance in evaluating laser hazards, will evaluate lasers for conformance to these rules, will provide fundamental laser safety training, will provide oversight and guidance in the safe use of lasers, will conduct random audits of supervisor inspections of lasers, and will assist in accident investigations involving lasers.

    EHS has the authority and duty to remove from service any laser system which poses an immediate danger to personnel.

    EHS will appoint an appropriately trained staff member to be the University Laser Safety Officer.

    Supervisors:

    Supervisors are responsible for the safe operation and maintenance of the lasers under their control, adhering to the requirements of this policy, immediately informing EHS of the acquisition, modification, transfer, or disposal of systems, developing written operating procedures for each laser system, providing training on those procedures to respective users, completing the fundamental laser safety training provided by EHS, ensuring that users of their laser have also completed the training, classifying and labeling all of their lasers, providing and assuring that all appropriate laser safety equipment is used, following-up on reports of unsafe conditions, ensuring work with the laser is suspended until the unsafe conditions are rectified, and completing and documenting the required inspections, that include but not limited to, laser specific information, administrative controls, and engineering controls.

    Users:

    Users of lasers are required to complete the laser safety training provided by EHS before beginning work with lasers, to follow written operating procedures, to perform all work in a safe manner and use approved personal protective equipment. Users are also responsible for reporting to the supervisor any unusual or unsafe condition they discover with the laser, and for suspending work with that laser until the unsafe condition is rectified. The user is responsible for immediately informing the supervisor in the event of any exposure to the laser.

    OPERATIONS:

    All laser systems and applications shall have a hazard evaluation and be classified in accordance with ANSI Z136.1. This is to be documented on the EHS laser hazard evaluation and classification form. Warning signs and labels along with personnel protective equipment must be selected based on the classification and hazard evaluation. Controls and training are in accordance with ANSI Z136.1. All non-beam hazards shall be identified on the hazard evaluation and classification form. EHS and the Laser Supervisor must establish administrative and engineering controls based on the classification of the laser and hazard evaluation. All lasers shall be inspected annually and the inspection documented on EHS laser inspection form. Special requirements exist for public display lasers and outdoor operation lasers (i.e. laser tag, laser light shows etc.). Contact EHS for information regarding such laser use.

    ACQUISITION, RELOCATION, TRANSFER, AND DISPOSAL OF EQUIPMENT:

    Supervisors are strongly encouraged to consult with EHS as early as possible prior to ordering or installing any laser equipment. EHS can provide useful information concerning appropriate safety features, suitability of installation location and the safe operation of the equipment. All lasers owned or operated by PSU are required to be registered with EHS. This includes, but is not limited to, any instrument maintained in storage or donated to the University.

    Once installed, the supervisor shall complete the registration form and the inspection form and forward them to EHS. This also applies to relocation of current systems to another location. The system shall not be put into routine service and operation until the inspection form is completed.

    Transferring a device to another supervisor within the University requires a safety evaluation at the new location and the new supervisor's laser safety training status. Lasers being transferred, donated, or sold to another institution, company, or individual, requires prior notification to EHS. Supervisors shall also inform EHS when a system is permanently removed from service and is to be either disposed of or used for parts.

    Disposal of laser equipment through Lion Surplus must take into account the proper disposal of all hazardous substances. Dyes, oils, and other hazardous components must be removed and disposed of in accordance with the Hazardous Waste Disposal Policy (SY20) before taking it to Lion Surplus. Contact EHS for guidance on proper disposal.

    TRAINING:

    Supervisors and users of lasers shall complete the fundamental laser safety training class offered by EHS prior to beginning work with any lasers. The training will consist of the following general topics: Laser Fundamentals, Laser Hazards, Non-beam Hazards, Laser Accidents, Control Measures, and Elements of PSU's Laser Safety Program.

    The supervisor shall provide training to users in the operating and safety procedures of individual laser systems.

    FACILITY DESIGN REQUIREMENTS:

    Location and applications of lasers shall be limited to areas that ensure the safety of users and non-users. The facility design or location shall be such as to reduce exposure to laser radiation to non-hazardous levels and control exposure to non-beam hazards. This includes but is not limited to: beam height, beam stops, appropriate surfaces, and barrier curtains.

    MEDICAL SURVEILLANCE:

    Pre-use: A pre-use medical evaluation may be conducted on laser users based on a risk assessment.

    Post Incident: Exposure to the primary beam of a laser may result in serious injury. If a situation arises where an individual is accidentally exposed to the primary beam of a laser, or if you suspect that an individual has been exposed, the following action is to be taken immediately:

    Shut off the laser and its electrical power source and secure it from use by other individuals. Do not change the experimental or equipment configuration. Exposure determination and corrective actions can best be evaluated if the system set-up is not altered in any way following the event.

    If this is a life-threatening emergency such as electrical shock, fire, etc., dial 911 for emergency response. Contact EHS at 814-865-6391. Inform them that you need to contact the Laser Safety Officer immediately. Inform the supervisor of the system of the accident.

    For non- life-threatening emergencies notify your supervisor and EHS. The appropriate medical attention should be sought if the person exposed to the hazard, supervisor, or EHS feels it is warranted.

    In conjunction with the individual involved, system supervisor, and respective department safety officer, EHS will begin an investigation as to the circumstances of the event. The system in question shall remain out of service pending the results of the investigation and completion of any corrective actions, if needed. The system may only be returned to service following approval by EHS Laser Safety Officer or designee.

    FURTHER INFORMATION:

    For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety.

    CROSS REFERENCES:

    Other Policies in this manual should also be referenced, especially the following:

    SY01 - Environmental Health and Safety Policy

    SY04 - Employee Accidents - Reporting and Investigation

    SY20 - Hazardous Waste Disposal


    Effective Date: January 17, 2005
    Date Approved: November 16, 2005
    Date Published: January 14, 2005 (Editorial changes, June 12, 2014)

    Most recent changes:

    Revision History (and effective dates):

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