GROUP MEAL OR GROUP MEETING SUPPORT

Form Instructions

1. Select the appropriate "paid by" method. Options include Direct Bill, Journal Entry, Non-PO Invoice, Purchasing Card, or Purchase Order
2. Select the event date from the calendar
3. Enter the name of the employee hosting the group meal or meeting
4. Enter the name of the restaurant or vendor where the group meal or meeting occurred
5. Enter the complete physical address of the restaurant or vendor where the group meal or meeting occurred
6. Enter the business purpose of the group meal or meeting
7. Enter the name of the group, committee, or commission
8. Enter the number of attendees
9. Check this box if meeting agenda is attached
10. Check this box if list of University employees is attached
11. Check this box if list of guests and/or visitors and their respective title is attached
12. Check this box if list of University students and their academic level (undergraduate or graduate) is attached
13. Enter the total food dollar amount on receipt
14. Enter the total alcohol dollar amount on receipt
15. Enter the total food gratuity on receipt
16. Enter the total alcohol gratuity on receipt
17. Enter the dollar amount of food gratuity not included on receipt
18. Enter the dollar amount of alcohol gratuity not included on receipt
19. This is a calculated field. No entry necessary
20. Enter the amount not be reimbursed or paid. Amount must begin with a minus sign
21. This is a calculated field. No entry necessary
22. Select the food Cost Object type from the drop-down list. Options include Cost Object, Internal Order, or Work Structure Breakdown Element
23. Enter the food Cost Object number
24. Enter the food General Ledger (GL) Account Number
25. Enter the four digit Business Area number
26. Enter the Grant number (if applicable)
27. Enter the food dollar amount being charged to this cost collector
28. Select the alcohol Cost Object type from the drop-down list. Options include Cost Object, Internal Order, or Work Structure Breakdown Element
29. Enter the alcohol Cost Object number
30. Enter the alcohol GL Account Number
31. Enter the four digit Business Area number
32. Enter the Grant number (if applicable)
33. Enter the alcohol dollar amount being charged to this cost collector
34. The Event Host must provide either a hand-written signature or provide their digital ID
35. If the Event Host provided a hand-written signature, enter the date the form was signed. If a digital ID provided, skip this field