PURCHASING CARD SUPPORT FORM INSTRUCTIONS

1. Enter the vendor name for this transaction receipt
2. Enter a detailed description of the purchase
3. Enter a detailed purpose for the transaction
4. Account to be charged table - This table contains four (4) columns and five (5) rows
1. Column 1 - Select the Cost Object Type from the drop down list. Options include:
• Cost Center
• Internal Order
• Work Breakdown Structure
2. Column 2 - Enter the 10-12 digits Cost Object number to be charged for this transaction
3. Column 3 - Enter the eight (8) digit General Ledger Account to be charged for this transaction
4. Column 4 - Amount - Enter the dollar amount to be charged to this Cost Object and General Ledger Account numbers
5. If a credit has been received, enter the original document number
6. If duplicate transactions occurred, enter the original document number
7. If a duplicate transaction occurs, enter the credit document number to correct the transaction
8. If the account or Cost Object information entered in SIMBA is different than reported by the Cardholder, please note that information in this area
9. Enter the Cardholder name
10. Cardholder must provide either a hand-written signature or provide their digital ID.
11. If a hand-written signature was provided, select the date the form was signed. If a digital ID was provided, skip date field