Procedure FN2034 Processing Miscellaneous General Income & Expenses and Sponsored Residuals - Exhibits

Exhibit A Policy FN34 Miscellaneous General Income & Expenses and Sponsored Residual Balances and Procedure FN2034 Processing Miscellaneous General Income & Expenses and Sponsored Residual Balances Implementation Crosswalk

This crosswalk demonstrates how each section of Policy FN34 Miscellaneous General Income & Expenses and Sponsored Residual Balances is operationalized through the corresponding section of Procedure FN2034 Processing Miscellaneous General Income & Expenses and Sponsored Residual Balances. The procedure establishes the processes, approvals, responsibilities, controls, documentation requirements, monitoring activities, and compliance requirements necessary to implement and enforce the requirements established by the policy.

Policy FN34 Miscellaneous General Income & Expenses and Sponsored Residual Balances and Procedure FN2034 Processing Miscellaneous General Income & Expenses and Sponsored Residual Balances Crosswalk
FN34 Policy Section	FN34 Policy Requirement Summary	FN2034 Procedure Section	Implementation Description
Purpose	Establishes the University's requirements for classifying, managing, and overseeing miscellaneous income, expenses, and sponsored residual balances recorded in 59-type Internal Orders (IOs). Requires compliance with both the policy and associated procedure.	Purpose	Establishes the business processes, responsibilities, approvals, documentation requirements, monitoring activities, and internal controls necessary to implement Policy FN34 and comply with its requirements.
Scope	Defines the employees, units, offices, and activities subject to the policy and identifies approved uses of 59-type Internal Orders.	Scope	Identifies the individuals, business areas, colleges, campuses, administrative units, and offices required to follow the procedure and administer 59-type Internal Orders.
Definitions	Establishes the official definitions applicable to the policy and related procedures.	Definitions	Incorporates policy definitions by reference and directs users to Policy FN34 for all defined terms.
Roles and Responsibilities	Assigns accountability and oversight responsibilities for administration, compliance, financial management, tax review, intellectual property management, sponsored award administration, and residual balance management.	Roles and Responsibilities	Defines the specific operational responsibilities, duties, approvals, reviews, and actions required of each office and individual responsible for administering 59-type Internal Orders.
Internal Controls	Requires business areas to maintain effective internal controls and prohibits use of 59-type Internal Orders to bypass University controls, sponsor requirements, procurement requirements, tax reviews, or other established business processes.	Internal Controls	Establishes account creation requirements, approval workflows, documentation standards, reconciliation requirements, review processes, and internal control activities necessary to ensure compliance with University requirements.
Accepted Uses	Identifies the approved activities that may be conducted through 59-type Internal Orders.	Accepted Uses	Establishes eligibility criteria, account creation processes, approval requirements, and account management requirements for approved 59-type Internal Order activity.
Sponsored Residual Balances	Establishes requirements governing the use, management, oversight, and accountability of positive and negative residual balances from fixed-price sponsored awards.	Sponsored Residual Balances	Establishes sponsor closeout reviews, eligibility determinations, PI certifications, transfer requests, allowable uses, deficit resolution requirements, approvals, and oversight responsibilities.
Transferring Residual Balances	Establishes requirements for calculating, assessing, distributing, and transferring residual balances.	Transferring Residual Balances	Establishes transfer calculations, distribution methodologies, F&A assessments, approval requirements, accounting treatment, transfer processing requirements, and documentation standards.
Principal Investigator Separation	Requires residual balances to remain with the University when a Principal Investigator separates and requires continued use in support of the University's academic and research mission.	Principal Investigator Separation	Establishes review, approval, transfer, account stewardship, and account management requirements when a Principal Investigator separates from the University.
Royalties on Patents	Establishes management, accounting, tax review, and compliance requirements for royalty activity associated with patents and intellectual property.	Royalties on Patents	Establishes agreement review processes, tax review requirements, transaction recording requirements, reconciliation requirements, documentation standards, and accounting responsibilities for royalty activity.
University-Issued Licenses	Establishes management, accounting, and tax review requirements for licensing activity associated with University intellectual property.	University-Issued Licenses	Establishes agreement review processes, tax review requirements, transaction recording requirements, reconciliation requirements, documentation standards, and accounting responsibilities for licensing activity.
Hosting Conferences and/or Events	Authorizes use of 59-type Internal Orders for conferences and events and assigns responsibility for financial management and deficit funding.	Hosting Conferences and/or Events	Establishes account setup requirements, budget development requirements, transaction recording requirements, reconciliation requirements, account closure requirements, deficit resolution requirements, and transfer requirements for conference and event activity.
Prohibited Uses	Prohibits specific activities and misuse of 59-type Internal Orders.	Prohibited Uses	Establishes prohibited activities, reporting requirements, corrective action requirements, and enforcement controls designed to prevent misuse of 59-type Internal Orders.
Monitoring and Compliance	Requires monitoring and oversight to ensure transactions are recorded properly and comply with University requirements.	Monitoring and Compliance	Establishes monitoring activities, account reviews, compliance reviews, documentation reviews, reconciliation reviews, and oversight responsibilities necessary to support compliance with policy requirements.
Audit and Compliance	Authorizes compliance reviews and audits to verify compliance with University requirements, sponsor requirements, accounting standards, tax regulations, and applicable laws.	Audit and Compliance	Establishes audit support requirements, documentation requirements, review activities, and responsibilities for responding to audits, reviews, and compliance examinations.
Violations	Requires reporting of suspected violations through appropriate University reporting channels.	Violations	Establishes reporting methods, escalation procedures, and available reporting mechanisms for policy and procedure violations.