NOTE: Once a digital ID has been applied to a document, it is considered an "approved" document and it is not possible to make any revisions to the form. DO NOT apply any digital IDs until the document has been completed and is ready to be approved. The form initiator must complete all fill-and-print form fields (including the "Transferred To" fields) BEFORE applying their digital ID.
Page 1
Transfer Type - Select the transfer type from the drop-down list. Options include:
Document Transfer - to be used when transferring documents between business areas (skip Page 2),
Internal Funds Transfer - to be used when transferring advances between individuals (i.e., petty cash and/or change funds) - Page 2 must be completed
Deposit to Finance Office - to be used when transferring a deposit to a Finance Office for transporting to a University designated bank or for remote deposit capture. Page 2 must be completed.
Other - to be used for any other type of transfer. Completion of the "Other" field is required
Funds - Select the type of funds being transferred from the drop-down list. Options include Petty Cash or Change Funds. If transferring documents, , transferring deposits to a finance office, or other, skip this field
If "Other" selected in "Transfer Type" field, provide a description of the type of transfer
Amount - Enter the dollar amount being transferred
Description - Enter a complete description of the items being transferred
Transferred From Area- Enter the business area initiating the transfer (transferred from)
Transferred From Person - Enter the name of the individual initiating the transfer
PERNR - Enter the Personnel (PERNR) number of the "Transferred From" individual
This field is only to be completed when transferring cash advances between individuals
Transferred From Signature - DO NOT apply this signature until ALL form fields are completed, including Page 2 if applicable.
Transferred From Date - If the "Transferred From" individual provides a hand-written signature, enter the date the form was signed. If a digital ID is provided, skip this field.
Transferred To Area - Enter the business area receiving the transfer
Transferred To Name - Enter the name of the individual receiving the transfer
PERNR - Enter the Personnel (PERNR) number of the "Transferred To" individual
This field is only to be completed when transferring cash advances between individuals
Transferred To Signature - The individual receiving the transfer must provide either a hand-written signature or provide their digital ID.
Transferred From Date - If a hand-written signature provided, enter the date the form was signed. If a digital ID provided, skip this field
Page 2
Deposit Prepared By - Enter the name of the individual preparing the deposit
Date of Deposit - Select the date the deposit is being prepared from the drop-down calendar
Business Area # - Enter the four (4) digit Business Area number
Cost Center/IO - Enter the cost center or internal order number
GL Account # - Enter the general ledger account number
Allocation Code - Enter the allocation code (Development Use Only)
Department Name - Enter the Department name
Disposable Deposit Bag # - Enter the preprinted number on the disposable deposit bag
Purpose - Enter a complete description/purpose of the deposit
Cash Accounting Section:
Currency - Enter the total dollar value of all currency (i.e., bills)
Coins - Enter the total cents/dollar value of all coins
Total Cash - This is a calculated field. No entry necessary. This amount must match entry on deposit slip and disposable bank bag
Check Log Section:
US bank checks - Enter the total number of checks (count) drawn on US banks
Total $ amount of checks drawn on US banks - Enter the total dollar amount of checks drawn on US banks
Foreign bank checks - Enter the total number of checks (count) drawn on foreign banks
Total $ amount of checks drawn on foreign banks - Enter the total dollar amount of checks drawn on foreign banks. In accordance with Procedure FN2005 Processing Cash Revenues, checks drawn on foreign banks must be deposited separately. Checks drawn on foreign banks cannot be processed using the remote deposit capture process.
Remote deposit checks - Enter the total number of checks (count) being processed by Remote Deposit
Remote Report - Enter the Remote Deposit report number. This information will need to be hand-written once remote deposit capture is complete and the report is generated
Remote Checks to Bank - Enter the total dollar amount of checks processed in the remote deposit
Deposit Transaction Information Section:
Cash JE # - Enter the Cash Deposit Journal Entry number. This may need to be hand-written if digital ID previously provided
US bank checks JE # - Enter the Cash Deposit Journal Entry number (if different than Cash Deposit JE #). This may need to be hand-written if digital ID previously provided
Non-US bank checks JE # - Enter the Cash Deposit Journal Entry number for foreign check deposits. This may need to be hand-written if digital ID previously provided
Preparer Signature - The Cash Deposit Journal Entry preparer must provide a hand-written signature
