Systems and Procedures
A Division of The Corporate Controller's Office

Authorization for Penn State id+ Card

Table of Contents:


The Authorization for Penn State id+ Card form is used to authorize the issuance of a Penn State id+ Card for newly-hired employees and affiliates of the Pennsylvania State University, in accordance with Policy AD24 - Identification Cards for Students, Faculty/Staff, Affiliates, and Retirees .

General Information:

A University Photo Identification Credential is defined as any type of ID card, badge, or other photo-based credential issued by a University department for the purposes of visually identifying a unique individual. The Penn State id+ Card is the official photo identification card of Penn State. The Penn State id+ Office has central authority over the issuance of any University-issued photo identification credentials.

To receive an id+ card, newly-hired employees and affiliates must present, in person, a completed Authorization for Penn State id+ Card form to the Penn State id+ Office, 20 HUB-Robeson Center. For non-University Park id+ Office locations and hours, please visit the id+ website . This form is completed by the area Human Resources representative and documents the individual's PSU ID number created and assigned by the hiring/sponsoring area.

One of the following forms of valid photo identification must also be presented to obtain an id+ card:

A photo will be taken and the cardholder's nine-digit PSU ID number will be displayed on the id+ card. It is the cardholder's responsibility to safeguard the confidentiality of the PSU ID number. If an assigned PSU ID has been compromised and used fraudulently, the cardholder should contact the id+ Office immediately.

Exhibit and Instructions:

To view document exhibits, click on link below:

Authorization for Penn State id+ Card Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF Forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. An Adobe Creative Cloud (CC) account is also available to all Penn State students, faculty, and staff members, at no cost. Sign up for an Adobe Creative Cloud account at If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Authorization for Penn State id+ Card
Ultimate Distribution: Retention Periods:
Original Penn State id+ Office 2 years from date of issuance

Where to Send Completed Forms:

Newly-hired employees and affiliates must present the completed form, in person, at the Penn State id+ Office.

Contact Information:

For questions, additional detail, or to request changes to this form, contact the id+ Office.

Cross References: