NOTE: Google Chrome must be used to access the GURU website and for completing and/or downloading fill-and-print forms. Firefox, Internet Explorer, and/or Microsoft Edge browsers do not support all features required for PDF fill-and-print form functionality. Substitutes for an approved University official form (created using a different browser or scanned copies) will be returned with the request to use the Chrome version of the form.
Each employee who receives meals and/or lodging from the University must submit an Authorization for Salary Deduction form whenever the employment agreement requires that the value of the meals and/or lodging provided by the University be deducted from their salary.
This form has fill-and-print form fields and digital ID (signature) fields enabled. The PDF versions has instructions provided for the type and/or format of information to be included within the fill-and-print form fields. Hovering the computer mouse over any form field within the PDF will display these instructions. See Converting Web-based Documents to PDF Documents for details. See Applying Digital ID on PDFs When Document Contains Multiple Signatures for instructions on adding signatures.
For step-by-step instruction for completing the Authorization for Salary Deduction form, click on link below:
Authorization for Salary Deduction Exhibit
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Associate Vice President for Budget and Finance). Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) requires that all form templates must be vetted and approved prior to being published on the GURU website and all such documents having gone through said established approval process must be password protected.
GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, Microsoft Edge, etc) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for examples, Nuance). It has been brought to the attention of the Office of Systems and Procedures that PDF forms do not function appropriately when accessed using Firefox and/or Microsoft Edge. In order to access any of the forms on GURU and have the fill-and-print functionality work properly, the end-user must access the GURU website using Google Chrome.
The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.
Clicking the form download icon on any of the form instruction pages on GURU will open a web-based version of the form. While it appears to have fill-and-print fields available, not all functionality may be available for use (i.e. digital ID fields). With some exceptions (see below), it will be necessary to convert these web-based documents to PDF documents.
In order to have a version with all PDF capabilities enabled, click the "Fill & Sign in Acrobat" or "Open with Acrobat" icon located in the upper right-hand corner of the screen. This icon must be clicked before entering any information. A new versions of the document will open. Complete this version and save the document in a location where you will be able to locate it.
If, upon opening the PDF in Google Chrome, the Fill & Sign in Acrobat icon does not appear in the upper right-hand corner of the screen, it will be necessary to enable Adobe Acrobat extension. Please visit Enable Adobe Acrobat extension for Google Chrome for instructions to enable Adobe Acrobat extension.
There may be times when it is necessary to combine multiple PDF documents into a single document for submission. In those instances, complete the following steps:
Repeat this process for each document that will be combined (each file name must be different from the previous)
This form has the Digital ID (applying an electronic signature to the document) process enabled. If, upon opening the PDF in Google Chrome, the following does not appear in the upper right-hand corner of the screen, it will be necessary to enable Adobe Acrobat extension
Please visit the following for instructions to enable Adobe Acrobat extension:
Enable Adobe Acrobat extension for Google Chrome
Complete all fill-and-print form fields before completing the signature process:
The Authorization for Salary Deduction form requires multiple signatures. Please complete the following process for obtaining those signatures:
If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.
Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
---|---|---|---|
Original | Payroll Department | Uploaded into Workday and retained 3 years after retirement/termination | Paper document = Secure Bin disposal or shred Electronic document and data = delete and empty recycle bin |
1st Copy | Employee | - - - - - | - - - - - |
Transitory Copies | Copies submitted for digital ID (electronic signature) process | Once verified document is in Workday - End of calendar year +1 year | Paper document = Secure Bin disposal or shred Electronic document and data = delete and empty recycle bin |
Form containing all digital IDs (electronic signatures) is submitted to Payroll Supervisor.
For questions, additional details, or to request changes to this form, contact the Payroll Manager.
(28Sept2021)