CELLULAR USAGE AGREEMENT UNIVERSITY-PROVIDED SERVICE DEDICATED DEVICE FOR EMPLOYEE FORM
Systems and Procedures
A Division of The Corporate Controller's Office
IN

CELLULAR USAGE AGREEMENT UNIVERSITY-PROVIDED SERVICE DEDICATED DEVICE FOR EMPLOYEE FORM

Table of Contents:


Purpose:

The Cellular Usage Agreement University-Provided Service Dedicated Device for Employee form is to be used when an employee has a need for a University-Owned cellular service/device. Completion of this form is required to provide full documentation of the business need for this service in accordance with FN21 - Non-Office Telecommunications Services .

General Information:

Eligibility: Prior to completion of the form, employees/departments should review the "Business Criteria for Cellular Service" section of policy FN21 ; to be eligible for cellular service provided by the University, one or more of the criteria listed must be met.

Acquisition of Service: Policy FN21 provides details on usage, restrictions, and financial implications.

The completed form must be approved by the budget administrator, the budget executive, and the Financial Officer prior to signing any agreements. No plans or equipment should be contracted or purchased until the form is approved.

The department must contract for service directly with the chosen cellular provider based on obtaining the most cost-effective plan based on expected business use. The choice of cellular device to purchase must be based on balancing the required business needs versus the most cost-effective device available.

The purchasing card is the preferred method for purchasing cellular plans and devices, as well as for monthly charges. A copy of this form must be attached to the purchasing card support form for the purchase of the service/device and the monthly statements would be provided each month to settle the monthly service cost.

Non-Business Use: University-owed cellular plans and devices must be used primarily for business purposes. Any additional charges resulting from personal use must be reimbursed by the employee.

Termination of Service: If an employee is terminated, resigns, transfers, or no longer has a need for a University-provided cellular plan/device, the employee is required to promptly return equipment to the department through which the cellular device was issued and the department will either reassign the service/device or end the service contract. If reassigned, a new form must be completed.

Exhibit and Instructions:

To view document exhibits, click on links below:

Cellular Usage Agreement Dedicated Device for Employee

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems & Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF Forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. An Adobe Creative Cloud (CC) account is also available to all Penn State students, faculty, and staff members, at no cost. Sign up for an Adobe Creative Cloud account at adobe.psu.edu. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Cellular Usage Agreement - University Provided Service - Dedicated Device for Employee form
Ultimate Distribution: Retention Periods:
At University Park Original Department or Financial Officer

Refer to Financial Record Retention Schedule

Copy Support documentation to the Purchasing Card Support Form or support documentation to the SRFC Refer to Financial Record Retention Schedule
At Non-University Park Locations
Original Department, Director of Business Services, or Financial Officer Refer to Financial Record Retention Schedule
Copy Support documentation to the Purchasing Card Support Form or Support documentation to the SRFC Refer to Financial Record Retention Schedule

Where to Send Completed Forms:


At University Park, original should be maintained in the department or by the Financial Officer. At campus locations, departments, Director of Business Services (DBS), or Financial Officer will hold original agreements. A copy of this agreement must be submitted as back up to the SRFC paying for the initial installation fees or attached to the Purchasing Card Support Form.

Contact Information:

For questions, additional details, or to request changes to this form, please contact Assistant Controller, University Financial Officers.

Cross References:

(02-3-16)