COST ACCOUNTING JUSTIFICATION - ADMINISTRATIVE/CLERICAL COSTS FORM INSTRUCTIONS
Last Revision: 05/05/2025

COST ACCOUNTING JUSTIFICATION - ADMINISTRATIVE/CLERICAL COSTS

Form Instructions

  1. Enter the Principal Investigator's name
  2. Enter the account number
  3. Enter the Office of Sponsored Programs proposal number (if applicable)
  4. Enter the position title
  5. Enter the name (if known)
  6. How does this position/salary benefit the project? Provide an explanation
  7. The Principal Investigator must provide either a hand-written signature or provide their digital ID
  8. If the Principal Investigator provided a hand-written signature, enter the date the form was signed. If a digital ID provided, skip this field
  9. Enter the Principal Investigator's email address
  10. Enter the award name
  11. Enter the award period
  12. Enter the total amount to be charged to grant (estimates acceptable)
  13. Enter the percentage of the position's effort to be charge to grant
  14. Select the beginning date of the period of time position will be charged to grant
  15. Select the ending date of the period of time position will be charged to grant
  16. Enter the number of months
  17. Is this position allocated to any other grants or contracts? Select Yes or No
  18. The Department Head/Institute Director must provide a hand-written signature or provide their digital ID
  19. If the Department Head/Institute Director provided a hand-written signature, enter the date the form was signed. If a digital ID provided, skip this field
  20. Research Administrator or Financial Officer must review and provide either a hand-written signature or provide their digital ID
  21. If the Research Administrator or Financial Officer provided a hand-written signature, enter the date the form was signed. If a digital ID provided, skip this field.
  22. The Research Administrator or Financial Officer may include any notes within this section
  23. The Associate Dean and Vice President for Research or Campus DAA must approve or deny the form by checking Approve or Deny
  24. The Associate Dean and Vice President for Research or Campus DAA must provide either a hand-written signature or provide their digital ID
  25. If the Associate Dean and Vice President for Research or Campus DAA provided a hand-written signature, enter the date the form was signed. If a digital ID provided, skip this field
  26. The Associate Dean and Vice President for Research or Campus DAA may include any notes within this section
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