Systems and Procedures
A Division of The Office of Budget and Finance
A Division of The Office of Budget and Finance
NOTE: Google Chrome must be used to access the GURU website and for completing and/or downloading fill-and-print forms. Firefox, Internet Explorer, and/or Microsoft Edger browsers do not support all features required for PDF fill-and-print form functionality. Substitutes for an approved University official form (created using a different browser or scanned copies) will be returned along with the request to use the Chrome version of the form.
The Course-Related Fees and Program Fees Approval Form is used to request authorization for new student fees or modifications to existing fees and charges. This includes, but is not limited to, fees associated with study abroad courses, travel components, and program-specific costs.
In accordance with Policy BT06 Course-Related Fees Approval, all new, or changes to existing, student fees and specific program charges may be submitted for consideration upon recommendation of the budget executive responsible for the unit proposing the fee. Fee proposals and specific charges endorsed by the Executive Vice President and Provost or Senior Vice President for Budget and Finance & Business will be considered for approval by the Associate Vice President for Budget and Finance.
Upon approval, new or modified fees and charges will become effective on July 1 each year as a part of the regular general funds budget.
Changes for fees and specific program charges will not be considered after the budget for the year becomes operative each July 1.
For step-by-step instructions for completing the Course-related Fees Approval form, click on link below:
Course-Related Fees/Program Fees Approval Exhibit
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Associate Vice President for Budget and Finance). Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) requires that all form templates must be vetted and approved prior to being published on the GURU website and all such document having gone through said established approval process must be password protected. Procedure FN2017 Use of Approved Form Templates Appearing on the GURU Website contains complete details on creating and processing form templates.
If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request.
| Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
|---|---|---|---|
| Original | Budget Office | End of fiscal year + 7 years | Paper document = Secure Bin Disposal or shredded Electronic document and data = delete from computer and empty computer recycle bin |
| Transitory Copy* | Created during the digital ID (signature) process | End of fiscal year + 1 year | Paper document = Secure Bin Disposal or shredded Electronic document and data = delete from computer and empty computer recycle bin |
* Transitory Copy - University Records that have temporary value and, as a result, may be destroyed after they are no longer needed. In no event shall be retained longer than the official copy of the University Records as delineated on the Records Retention Schedule. Per FAR 4.703(c)(3) a copy of the original record must be retained for one year past the date it was scanned to allow time for validation of the electronic records in the system.
Submit the completed form to the Budget Office.
For questions or additional details, please contact the Budet Office.
To request changes to this document, please contact the Office of Systems & Procedures by submitting a GURU Technical Support Request form.