Systems and Procedures
A Division of The Corporate Controller's Office


Table of Contents:


To request approval of proposals for new, or changes to existing, student fees and specific charges, including Study Abroad embedded course and travel fees.

General Information:

In accordance with Policy BT06 University Student Course-Related Fees and Specific Charges, all new, or changes to existing, student fees and specific charges may be submitted for consideration upon recommendation of the budget executive responsible for the unit proposing the fee. Fee proposals and specific charges endorsed by the Executive Vice President and Provost or Senior Vice President for Finance & Business will be considered for approval by the University Budget Officer.

Upon approval, new or modified fees and charges will become effective on July 1 each year as a part of the regular general funds budget.

Changes for fees and specific charges ordinarily will not be considered after the budget for the year becomes operative each July 1.

Applying Digital ID's on PDF's:

This form has the Digital ID (applying an electronic signature to the document) process enabled. If, upon opening the PDF in Google Chrome, the following does not appear in the upper right-hand corner of the screen, it will be necessary to enable Adobe Acrobat extension

Image of Adobe Acrobat Fill-and-Sign bar

Please visit the following for instructions to enable Adobe Acrobat extension:

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Exhibits and Instructions:

To view document exhibits, click on link below:

Course-Related Fees Approval Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF Forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. An Adobe Creative Cloud (CC) account is also available to all Penn State students, faculty, and staff members, at no cost. Sign up for an Adobe Creative Cloud account at If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Course-Related Fees Approval form
Ultimate Distribution: Retention Periods:
Original White Budget Office Current fiscal year + 7 prior years of rate history

Where to Send Completed Forms:

After obtaining the approval signatures of the budget administrator, budget executive, and Financial Officer of the Business Area, the form is sent to the University Budget Office

Contact Information

For questions, additional details, or to request changes to this form, please contact the University Budget Office

Cross References: