Systems and Procedures
A Division of The Office of Budget and Finance
A Division of The Office of Budget and Finance
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The Payroll Off-Cycle Payment Request form is used to request an off-cycle payroll payment.
All requests for off-cycle payroll payments must be reviewed and approved by the employee's Dean or Department Head.
Requests for off-cycle payroll payments must be received by the Payroll Office, by close of business for the pay period as indicated on the Payroll Schedule. Requests are submitted through the WorkLion ticket system and must state the inquiry is for the Penn State Payroll Office - Off-Cycle Payroll Request.
Requests for off-cycle supplemental pay will not be accepted or processed.
Off-cycle payments are issued on the opposite Friday from regularly scheduled bi-weekly pay runs. Off-cycle checks will not be processed during the week of either bi-weekly or monthly pay runs.
This form has fill-and-print form fields and digital ID (signature) fields enabled. The PDF version has instructions provided for the type and/or format of information to be included within the fill-and-print form fields. Hovering the computer mouse over any form field within the PDF will display these instructions.
To view a printed version of these instruction, click exhibit link below:
Payroll Off-Cycle Request Exhibit
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) requires that all form templates must be vetted and approved prior to being published on the GURU website and all such documents having gone through said established approval process must be password protected. See Procedure FN2017 Use of Approved Form Templates Appearing on the GURU Website for complete details.
| Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
|---|---|---|---|
| Original | Uploaded into WorkDay | End of calendar year +4 years | Paper Document = Secure Bin disposal or shred Electronic Document and Data = delete and empty computer recycle bin |
| Transitory Copy* | Copies created during the ID process | Upon verification of successful implementation, End of fiscal year +1 year | Paper Document = Secure Bin disposal or shred Electronic Document and Data = delete and empty computer recycle bin |
*Transitory Copy - University Records that have temporary value and, as a result, may be destroyed after they are no longer needed. In no event shall be retained longer than the official copy of the University Record as delineated on the Records Retention Schedule.
Requests are submitted through the WorkDay Neocase ticket system and must state the inquiry is for the Penn State Payroll Office - Off-Cycle Payroll Request.
For questions or additional details, please contact payroll@psu.edu.
To request changes to this form, please contact the Office of Systems & Procedures by submitting a GURU Technical Support Request form.