POOLED DEVICES LOG
Last Revision:

Pooled Devices Log

Table of Contents:

Purpose:

In accordance with Policy FN21 - Non-Office Telecommunications Services , when a department acquires an University-owned cellular plan/device to be pooled for general departmental usage, assignment of the device needs to documented. The Pooled Device Log needs to be completed upon assignment.

General Information:

At the beginning of each shift or whenever a University-owned pooled device is to be deployed for use, an entry must be recorded in a Pooled Devices Log. The individual receiving the device must print their name, enter the date, the business purpose, and the time the device is being signed out. Upon return, the "time In" is indicated and the form is signed. Once all entries have been made, the Supervisor prints their name, signs and dates the form.

The completed log pages must be attached to the monthly statements, provided by the carrier, to settle the monthly service cost.

Exhibit and Instructions:

To view document exhibit click on link below:

Log for University-Owned Pooled Devices

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Associate Vice President for Budget and Finance). See Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

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The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. An Adobe Creative Cloud (CC) account is also available to all Penn State students, faculty, and staff members, at no cost. Sign up for an Adobe Creative Cloud account at adobe.psu.edu. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Pooled Devices Log
Ultimate Distribution: Retention Periods: (after settlement)
Original White Administrative Area Current fiscal year + 1 year

Where to Send Completed Forms:

A copy of this log must be attached to the monthly statement provided by the carrier.

Contact Information:

For questions, additional detail, or to request changes to this form, contact Assistant Controller/Director, University Financial Officers.

Cross References:

(02-4-16)