Systems and Procedures
A Division of The Corporate Controller's Office


Table of Contents:


The Request for Cash Advance form is used to request cash advances which will be issued at the discretion of the Financial Officer. This form is not used to request a travel advance. Please use the Travel Advance form for that purpose.

Advances may be issued from the Financial Officer Operating Cash Fund or through the IBIS " Special Request for Check form."

Requests via Special Request for Check require several days for processing and for issuance of a check to the employee. Please allow for sufficient processing time.

Approved uses for cash advances:

General Information:

Exhibit and Instructions:

To view document exhibits, click on link below:

Request for Cash Advance Exhibit

Form Requirements:

No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.

GURU PDF forms are designed for use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc.) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF reader (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.

The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.

If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.

Number of Copies and Ultimate Distribution:

Table of distribution and retention of the Request for Cash Advance form
Ultimate Distribution: Retention Periods:
(after settlement)
Original White Financial Officer Until settled, then 2 years
Copy White Employee
(after settlement of advance)
- - - - -

Where to Send Completed Forms:

The employee takes the approved form to the Financial Officer.

Contact Information:

For questions, additional detail, or to request changes to this form, contact your Financial Officer.

Cross References: