REQUEST FOR CASH ADVANCE
Table of Contents:
- General Information
- Exhibit and Instructions
- Form Requirements
- Number of Copies and Ultimate Distribution
- Where To Send Completed Forms
- Contact Information
- Cross References
The Request for Cash Advance form is used to request cash advances which will be issued at the discretion of the Financial Officer. This form is not used to request a travel advance. Please use the Travel Advance form for that purpose.
Advances may be issued from the Financial Officer Operating Cash Fund or through the IBIS " Special Request for Check form."
Requests via Special Request for Check require several days for processing and for issuance of a check to the employee. Please allow for sufficient processing time.
Approved uses for cash advances:
Petty Cash Fund
- Used to establish a fund for minor local purchases for other operational needs which
individually do not cost more than an amount specified in
Policy FN04 - Petty Cash and Change Funds
below for information on replenishing this fund.)
- Used to establish a fund for cash register operations or other areas where cash collections
take place and the need for having change-on-hand exists. Refer to
- Other - Used for unusual circumstances in connection with University business which an employee is not expected to finance personally.
An employee may hold no more than one (1)
at a time.
Purchases made with the
petty cash fund
should be made only if it is not practical to obtain the items through Purchasing Services'
procedures, by using a Purchasing Card, and if the items are not available in eBuy.
petty cash fund
balance is low, the custodian must request reimbursement by using a
Special Request for Check
Receipts for Petty Cash Expended
Petty cash funds
are to be kept separate and not intermingled, nor are they to be used for cashing personal
checks or making personal advances or loans to employees.
are to be kept intact and no disbursements are to be made from them.
If the employee requests a receipt for returned amounts, a photocopy of this form may be
provided once the Financial Officer has signed and dated the form upon settlement.
- At non-University Park locations, the Financial Officer may issue a settlement check at an employee's option, without the employee being present to sign the Request For Cash Advance . In such situations, the check number is to be noted on this form where the employee would normally sign for closing.
To view document exhibits, click on link below:
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.
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The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.
If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.
|Original||White||Financial Officer||Until settled, then 2 years|
(after settlement of advance)
|- - - - -|
The employee takes the approved form to the Financial Officer.
For questions, additional detail, or to request changes to this form, contact your Financial Officer.
- Policy AD35 - University Archives and Records Management
- Policy FN04 - Petty Cash and Change Funds
- Policy FN17 - Required Use of Approved University Forms Appearing in the General University Reference Utility