Date - Select the date the form is being completed from the calendar
Employee - Enter the name of the employee to whom the cash advance will be issued
Department - Enter the employee's department name
Location - Enter the employee's work location (i.e., building name and/or office number)
Purpose - Enter the purpose for the cash advance and the inclusive dates of the request
Close Date - Enter the date the short-term or short-term research advance will be closed. Skip this field if a long-term advance is being requested
Advance Type - Select the advance type from the drop-down list. Options include Change Fund - Long-Term, Change Fund - Short-Term, Petty Cash Fund - Long-Term, Petty Cash Fund - Short-Term, or Short-Term Research Advance
General Ledger Account # - Select the General Ledger account number from the drop-down list. Options include 13010300 Short-Term Advance (less than 90 days), 13010300 Short-Term Research Advance, or 13010800 Long-Term Advance
Amount - Enter the amount of the advance. Enter numbers only
Business Area # - Enter the four digit Business Area number
Fund # - Enter the fund number
Grant Number - Enter the grant number (if applicable).
Cost Object Type - Select the Cost Object Type from the drop-down list. Options include Cost Center, Internal Order, or Work Breakdown Structure Element
Cost Object Number - Enter the Cost Object number
PERNR - Enter the employees PERNR number
Grant Close Date - Select the date the grant will close
Employee Signature - The employee must provide either a hand-written signature or provide their digital ID
Employee Signature Date - If the employee provides a hand-written signature, enter the date the form was signed. If they provided a digital ID, skip this field
Advance Returned - this section is to be completed when the advance is returned
