Budget and Finance Policy and Procedure Office
A Division of The Office of Budget and Finance
A Division of The Office of Budget and Finance
The University frequently enters into purchase agreements or license agreements to acquire software. Many of those agreements contain requirements concerning confidentiality and restrictions on disclosure and copying. In addition, federal copyright laws protect copyrighted software from unauthorized use or disclosure. Faculty and staff using the software should be aware of these restrictions and comply with the contract provisions and copyright requirements. Use of this form will help the University verify that persons using the software know about restrictions applicable to the use of such software.
See the Central Procurement New Software Request website for complete details.
None
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Budget and Finance Policy and Procedure Office (designated representative of the Associate Vice President For Budget and Finance). Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) requires that all form templates must be vetted and approved prior to being published on the GURU website and all such documents having gone through said established approval process must be password protected. See Procedure FN2017 Use of Approved Form Templates Appearing on the GURU Website for complete details.
| Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
|---|---|---|---|
| Original | Upload to Shopping Cart as supporting documentation for the transaction | Software contract term +4 years | Electronic document and data = delete from computer system and empty computer recycle bin |
| Copies of documents | Each user permitted by the software agreement | Software contract term +4 years | Electronic documents and data = delete from computer system and empty computer recycle bin |
The initiating department attaches the Software Request form to a shopping cart or an email per the directions at the end of the form along with the agreement and all attachments. Incomplete forms will be returned without processing
For questions, additional detail, or to request changes to this form, contact the Office of Central Procurement by submitting a Procurement Assistance Request.