Systems and Procedures
A Division of The Office of Budget and Finance
A Division of The Office of Budget and Finance
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The Terms of Offer and General Conditions of a Graduate Assistantship form is used by a University department to offer assistantships to graduate students*. This form is also used by the student in accepting or rejecting the offer. This form should not be used for students on fellowship appointments.
*Graduate Assistantship appointments are for graduate students registered for the appropriate number of credits applicable to a graduate degree offered under the Graduate School and commensurate with their level of assistantship and semester of appointment.
This form has fill-and-print form fields and digital ID (signature) fields enabled. The PDF version has instructions provided for the type and/or format of information to be included within the fill-and-print form fields. Hovering the computer mouse over any form field within the PDF will display these instructions.
For step-by-step instructions for completing the Terms of Offer of a Graduate Assistantship form, click on link below:
Terms of Offer and General Conditions of a Graduate Assistantship Appointment Exhibit
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Associate Vice President for Budget and Finance). See Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) and Procedure FN2017 Use of Approved Form Templates Appearing on the GURU Website for full details.
| Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
|---|---|---|---|
| Original | HR Shared Services | End of calendar year +3 years after termination, expiration, or last activity | Paper documents = Secure Bin disposal or shredded Electronic Document and Data = Delete from computer and empty computer recycle bin |
| 1st Copy | Student | - - - - - | If retained on University computer - delete and empty computer recycle bin |
| Transitory* Copy | copies made during the digital ID process | Upon verification of successful upload to HR Shared Services = End of fiscal year +1 year | Electronic documents and data = delete and empty computer recycle bin |
The department making the offer will enter all information on the form and the official responsible for making the offer must sign and date the form. The form (as well as all forms needed for a new appointment [see General Section above]) will be emailed to the graduate student. The student will complete and sign the original and return it to the department. The student should retain a copy for their records.
For questions or additional details, please contact the J. Jeffrey and Ann Marie Fox Graduate School.
To request changes to this form, please contact the Office of Systems & Procedures by submitting a GURU Technical Support Request form.