Systems and Procedures
A Division of The Corporate Controller's Office
Penn State should have written agreements with individuals who are speaking or presenting at a University event – including seminars, courses and public forums. A written agreement for speakers has been authorized by University General Counsel to protect both the individual speaking and the University. Financial Officers are authorized to sign this form on behalf of the University.
The University Guest Presenter Agreement is the primary agreement to be used for speaking engagements, although it is not required for every event. The University Guest Presenter Agreement form is available as a fill and print form on GURU.
Honorarium payments are now limited to $1,000 or less. If payment to a visiting faculty member or other individual for speaking will exceed $1,000, payment can still be made, but must be coded as a Event Expense (GL 5239xxxx range) or External Services (GL 5260xxxx range), as most appropriate and the University Guest Presenter Agreement must be completed.
For additional help in determining how to pay INDIVIDUALS for services provided to the University, see the Services Matrix.