CLARIFICATION OF THE USE OF TRAVEL OBJECT CODES
Systems and Procedures
A Division of The Corporate Controller's Office
IN

CLARIFICATION OF THE USE OF TRAVEL GENERAL LEDGER ACCOUNTS:

Points to Remember:

How to Determine Which Rules of Travel Apply:

How to Determine the Proper General Ledger Account to Use for Expenses:

Use the following matrix to assist in determining the proper general ledger account(s) to use for expenses:

  1. Are all origins and destinations of a trip only Penn State University locations [referred to as Inter-Campus] (this includes research centers, recruitment centers, etc.)?

  2. Are all origins and destinations of a trip restricted to locations wholly within the state of Pennsylvania?

  3. Are all origins and destinations of a trip restricted to locations wholly within the Continental (contiguous 48) United States (including the District of Columbia) (CONUS)?

  4. Did the traveler depart directly from an origin within the Continental (contiguous 48) United States (CONUS) to a destination outside the Continental United States (OCONUS)?

  5. Was the traveler's origin within the Continental (contiguous 48) United States (CONUS) and did the traveler conduct business and incur expenses prior to departing to a destination Outside the Continental (contiguous 48) United States (OCONUS)?

  6. Are all origins and destinations of a trip restricted to locations wholly Outside the Continental (contiguous 48) United States (OCONUS)?

  7. Was the traveler's origin Outside the Continental (contiguous 48) United States (OCONUS) and did they travel directly from that origin to a destination within the Continental (contiguous 48) United States (CONUS)?

  8. Was the traveler's origin Outside the Continental (contiguous 48) United States (OCONUS) and did they conduct business and incur expenses Outside the Continental (contiguous 48) United States (OCONUS) prior to departing to a destination within the Continental (contiguous 48) United States (CONUS)?

More complicated trips that contain multiple CONUS and Domestic OCONUS and/or Foreign OCONUS origins and destinations are certainly possible, but the general logic as evidenced above still applies.

Revised 7/1/2020