PURCHASING CARD SUPPORT FORM
Table of Contents:
- General Information
- Exhibit and Instructions
- Form Requirements
- Number of Copies and Ultimate Distribution
- Where To Send Completed Forms
- Contact Information
- Cross References
The Purchasing Card Support Form is used to support purchasing card receipts. It is an optional form that allows an organized means of recording information necessary for the processing/reconciliation of a credit card transaction. There are two versions of the form; Portrait and Landscape . Each of these forms contain exactly the same information with the only difference being the page orientation.
- Complete appropriate information in the first column.
- Sign form. If you have used a card belonging to someone else, the cardholder must sign to indicate approval of purchase.
- Attach the receipt and forward to your credit card reconciler.
To view document exhibits, click on links belows:
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Corporate Controller). See Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) for full details.
GURU PDF forms are designed fur use with Adobe Acrobat Reader or Adobe Acrobat Pro. Each browser (Chrome, Firefox, Internet Explorer, etc.) has a built-in PDF viewer making it the default PDF viewer without asking users. These built-in viewers do not necessarily support all features required for PDF forms. Similarly, many calculations are not supported by other stand-alone PDF readers (for example, Nuance). If you experience problems downloading or opening documents, right click on the link on the Forms Locator Screen, select 'Save Link As' (or similar language) and save the file. The document can then be opened in either Adobe Acrobat Reader or Adobe Acrobat Pro from the saved location.
The latest version of Adobe Acrobat Reader is available for free. Contact your IT support staff person for downloading assistance, if/as needed. If Adobe Acrobat Pro better suits your needs, contact your IT support staff person for purchasing and installation assistance.
If you encounter any difficulties, contact the GURU support staff by submitting a Technical Support Form request or by calling the tech support line at 814-863-8592.
|Ultimate Distribution:||Retention Periods:|
|Original||Financial Officer||Refer to Financial Record Retention Schedule|
Purchasing Card Reconciler for your area
For questions, additional details, or to request changes to this form, contact the Purchasing Card Coordinator.
- Policy AD35 - University Archives and Records Management
- Policy FN17-Required Use of Approved University Forms Appearing in the General University Reference Utility