Systems and Procedures
A Division of The Office of Budget and Finance
A Division of The Office of Budget and Finance
NOTE: Google Chrome must be used to access the GURU website and for completing and/or downloading fill-and-print forms. Firefox, Internet Explorer, and Microsoft Edge browsers do not support all features required for PDF fill-and-print form functionality. Substitutes for an approved University official form (created using a different browser or scanned copies) will be returned with the request to use the Chrome version of the form.
The Purchasing Card Support Form is used to support purchasing card receipts. It is an optional form that allows an organized means of recording information necessary for the processing/reconciliation of purchasing card transactions.
This form has fill-and-print form fields and digital ID (signature) fields enabled. The PDF version has instructions provided for the type and/or format of information to be included within the fill-and-print form fields. Hovering the computer mouse over any form field within the PDF will display these instructions. See Procedure FN2017 Use of Approved Form Templates Appearing on the GURU Website for details on for converting web-based documents to PDF documents and for adding digital IDs/electronic signatures to forms.
For step-by-step instructions on completing the Purchasing Card Support Form, click on link below:
Purchasing Card Support Form Exhibit
No form may be used that substitutes for an approved official University form without prior review and approval by the steward of the form/central office, as facilitated by the Office of Systems and Procedures (designated representative of the Associate Vice President for Budget and Finance). Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility (GURU) requires that all form templates must be vetted and approved prior to being published on the GURU website and all such documents having gone through said established approval process must be password protected.
| Document: | Ultimate Distribution: | Retention Periods: | Disposition Method: |
|---|---|---|---|
| Original | Financial Officer | End of fiscal year +2 years | Paper document = Secure Bin disposal or shred Electronic = delete document and empty recycle bin |
| Transitory Copies* | - - - - - | Once document verified in system of record, end of fiscal year +1 year | Paper document = Secure Bin disposal or shred Electronic = delete document and empty computer recycle bin |
*Transitory Copies are University Records that have temporary value and, as a result, may be destroyed after they are no longer needed. In no event shall be retained longer than the official copy of the University Record as delineated on the Records Retention Schedule.
Business Area Finance Office
For questions or additional details, contact the your Business Area Finance Office.
To request changes to the form, please contact the Office of Systems & Procedures by submitting a GURU Technical Support Request form.